Department Administrative Specialist

University of Delaware; Delaware; On-site; USD 40,000 - 52,000; Full time

Job summary

The University of Delaware’s Lerner College is seeking an Administrative Assistant III to support the Department of BAOT and the Department of Accounting. This role emphasizes undergraduate program support, handling registration, syllabi, and data/reporting tasks under two Chairpersons.

Responsibilities include front-office duties, event support, travel arrangements, and coordination of schedules and communications. A high level of discretion and initiative is required.

Qualifications

• High School diploma or GED with three years of related experience.
• Familiarity with University programs: PeopleSoft, Cognos, UDSIS, CLSS.
• Knowledge of standard office practices and procedures.
• Proficiency with Microsoft Office; ability to build/manage databases and spreadsheets; intermediate word processing.
• Strong communication, organizational and interpersonal skills.
• Ability to handle multiple assignments concurrently and maintain confidentiality.
• Ability to show initiative and propose efficiencies; willingness to learn new skills.

Responsibilities

• Provide administrative support to Department Chairpersons, faculty and staff.
• Front-office duties: greet visitors, answer inquiries, direct calls, triage issues.
• Collect and file course syllabi; manage electronic and paper records per semester.
• Submit facilities service requests; manage copier and printers maintenance.
• Oversee departmental copy requests and liaise with University Printing.
• Assist with departmental events (Honors Day, Convocation, Commencement).
• May assist with travel arrangements for faculty, staff, and students.
• Maintain office supply inventory; order supplies as needed.
• Distribute mail; coordinate mail between department and Dean’s Office.
• Operate and troubleshoot standard office equipment.
• Coordinate undergraduate/graduate class schedules for faculty (CLSS).
• Assist with registration processes; support student registration and advisement in UDSIS.
• Support Registrar’s office to resolve registration issues; assist Honors Committee with awards.

Skills

Effective communication

Organizational skills

Interpersonal skills

Discretion & confidentiality

Multi-tasking

Initiative

Education

High School diploma/GED

3 years of related experience

Tools

PeopleSoft

Cognos reporting

UDSIS

CLSS

Microsoft Office

Job description

The University of Delaware’s Lerner College is seeking an Administrative Assistant III to support the Department of BAOT and the Department of Accounting. This role emphasizes undergraduate program support, handling registration, syllabi, and data/reporting tasks under two Chairpersons.

Responsibilities include front-office duties, event support, travel arrangements, and coordination of schedules and communications. A high level of discretion and initiative is required.