Administrative Assistant, BAOT & Accounting Operations

University of Delaware; Newark (DE); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Delaware is seeking an Administrative Assistant III to support the BAOT and Accounting departments in Newark, DE. The role emphasizes undergraduate program support with duties ranging from data processing and scheduling to event coordination and travel arrangements.

Under supervision, you will handle confidential information, manage forms and records, and ensure compliance with university policies.

Qualifications

• High school diploma or GED with 3+ years of experience preferred.
• Familiarity with University programs such as PeopleSoft, Cognos reporting/queries, UDSIS and CLSS.
• Knowledge of office practices and procedures.
• Proficiency with Microsoft Office, and ability to create and maintain databases/spreadsheets; intermediate word processing.
• Excellent communication, organizational and interpersonal skills.
• Ability to handle multiple assignments concurrently and maintain confidentiality.

Responsibilities

• Provide administrative support to the Department Chairs and staff in both BAOT and Accounting.
• Front-office duties: greet visitors, answer inquiries, direct calls, and triage departmental issues.
• Coordinate submission and filing of course syllabi; maintain electronic/physical copies.
• Coordinate travel, events, and scheduling tasks; support Honors Day, Convocation, and Commencement.
• Process registration-related forms and assist with student registration/enrollment issues in systems.
• Maintain office supply inventory and coordinate mail distribution between departments and Dean’s Office.
• Assist with facilities requests, copier upkeep, and department printing needs.
• Support academic advising, registrar coordination, and award processing as needed.
• Perform other related duties as assigned.

Skills

Effective communication

Organizational skills

Interpersonal skills

Multitasking

Discretion & confidentiality

Initiative & problem-solving

Education

High School diploma/GED

Tools

PeopleSoft

Cognos reporting

UDSIS

CLSS

Microsoft Office

Job description

The University of Delaware is seeking an Administrative Assistant III to support the BAOT and Accounting departments in Newark, DE. The role emphasizes undergraduate program support with duties ranging from data processing and scheduling to event coordination and travel arrangements.

Under supervision, you will handle confidential information, manage forms and records, and ensure compliance with university policies.