Department Administrative Assistant & Office Coordinator

Western Michigan University Homer Stryker M.D. School of Medicine; Kalamazoo (MI); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Wellness reimbursement

Tuition reimbursement

Retirement plan

Medical plan options

Flexible work solutions

PTO accrual

Paid holidays

Volunteer time

No nights or weekends

Job summary

Western Michigan University Homer Stryker M.D. School of Medicine is seeking an Administrative Assistant to provide career-level administrative support for one or more departments.

The role emphasizes customer service, policy knowledge, and the ability to solve problems while handling confidential information. Responsibilities include answering calls, welcoming visitors, coordinating meetings, supporting events, maintaining records and portals, and assisting with interviews and orientation for

Responsibilities

• Answer and direct all incoming calls and inquiries.
• Greet and direct visitors to the organization.
• Retrieve, sort, and distribute mail daily.
• Schedule meetings, develop agendas, attend meetings and prepare minutes.
• Complete semi-routine or atypical assignments with accuracy.
• Resolve problems and confidential issues with solid knowledge of policies.
• Support departmental event planning and communications.
• Maintain equipment and report malfunctions.
• Assist with interviews and orientation for new staff, residents and faculty; schedule and prepare materials.
• Organize and maintain forms, training records and required documents.
• Maintain portal pages, department documents and digital signage.
• Manage department content for web pages and systems.
• Organize files electronically and on paper; manage imaging to electronic storage.
• Occasionally work overtime on weekends/evenings for time-sensitive projects.

Job description

Western Michigan University Homer Stryker M.D. School of Medicine is seeking an Administrative Assistant to provide career-level administrative support for one or more departments.

The role emphasizes customer service, policy knowledge, and the ability to solve problems while handling confidential information. Responsibilities include answering calls, welcoming visitors, coordinating meetings, supporting events, maintaining records and portals, and assisting with interviews and orientation for