Department Academic Administration Assoc

University of Kentucky; Lexington (KY); Híbrido; USD 25.000 - 39.000; Jornada completa

Descripción de la vacante

The Department Academic Administration Associate at the University of Kentucky provides executive and operational support to faculty, students, and staff in the Department of Communication. The role coordinates meetings, manages calendars, and assists with meetings, materials, minutes, and action items.

It also coordinates logistics with college teams for on-campus and off-campus events, supports travel/expense processes, and acts as a liaison with administrative offices to share program

Formación

• Experience providing executive and operational support in an academic or professional setting.
• Strong organizational and communication skills with attention to detail.
• Proficiency with Microsoft Office Suite and ability to manage multiple priorities.

Responsabilidades

• Coordinate meetings, manage calendars, and prepare materials and minutes.
• Support travel and expense processes and coordinate events and programs.
• Serve as a liaison with administrative offices and communicate across departments.
• Provide data entry, reporting and general administrative support as needed.

Conocimientos

Customer service

Meeting scheduling

Calendar management

Educación

AA

Descripción del empleo

Department Academic Administration Assoc

Job Title Department Academic Administration Assoc

Requisition Number

Requisition Number RE56030

Working Title

Department Name

Department Name 8M200:Communication

Work Location

Work Location Lexington, KY

Grade Level 42

Salary Range

Salary Range $17.76-28.43/hour

Type of Position

Type of Position Staff

Position Time Status

Position Time Status Full-Time

Required Education

AA

Required License/Registration/Certification

None

Physical Requirements

Sitting at workstation for long periods of time, occasional lifting, pushing or pulling of objects up to 25 lbs.

Shift

Monday – Friday, 8:00am-5:00pm

Job Summary

The College of Communication and Information’s Department of Communication is seeking a highly organized and proactive Department Academic Administration Associate to provide executive and operational support to faculty, students and staff of the department. This position plays a key role in coordinating meetings, managing schedules, supporting special events and programs, and facilitating communication across the department with internal and external stakeholders.

The Department Academic Administration Associate will manage the Chair’s calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items. This position will also coordinate logistics with the college Special Events Coordinator, CI Business Center, and centralized MarComms and IT teams for on-campus and off-campus meetings, events, and special programs, ensuring seamless planning and execution.

Additional responsibilities include supporting travel and expense management processes, coordinating documentation and reporting for the department, and serving as a liaison with administrative and executive offices across the College. The position will work closely with the centralized marketing and communications teams to promote events and share program information while providing data entry, reporting, and administrative support as needed.

The successful candidate will possess strong organizational, communication, and customer service skills, with the ability to manage multiple priorities and maintain a high level of professionalism. Attention to detail, sound judgment, and a collaborative approach are essential.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Deadline to Apply

Deadline to Apply 10/18/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have experience with customer service in an academic or other professional setting where it was necessary to deal with the public by phone and/or in person? If yes, please explain.

  (Open Ended Question)

• * Choose the answer that best describes your experience with the following: meeting scheduling, taking minutes, general office duties including copying/filing/distribution of documents, and providing superior customer service.
  • None
  • More than 0, up through 5 years
  • More than 5 years, up through 10 years
  • More than 10 years
• * Describe your ability to multitask and also how you cope with a fast paced office environment.

  (Open Ended Question)

• * Please describe your past use of and proficiency working with Microsoft Office Suite, specifically PowerPoint, Word and Outlook, as well as SAP Concur and SAP Shopping Cart?

  (Open Ended Question)

• * Describe your experience coordinating events and programs in a higher education setting.

  (Open Ended Question)