Dental Scheduling & Intake Coordinator

360care; Perrysburg (OH); On-site; USD 34,000 - 42,000; Full time

Job summary

360care is seeking a Dental Scheduling Coordinator to manage patient lists for nursing home facilities, prepare recall and consent documents, and coordinate appointments for clinical teams. The role emphasizes data accuracy, privacy compliance, and timely communication with facilities and providers.

The candidate should have dental scheduling experience, strong time-management, and proficiency with Microsoft Office to handle urgent deadlines and multi-task daily activities in a fast-paced

Qualifications

• High school diploma required; college degree or experience preferred.
• Dental scheduling and office experience required.
• Must have strong sense of urgency and be sensitive to deadlines.
• Strong computer skills in Microsoft Office (Excel, Word, Outlook).
• Critical thinking/solutions-based approach for time-sensitive tasks.
• Strong time management skills and attention to detail.
• Ability to multi-task effectively.

Responsibilities

• Reviews calendar and schedules patients 3 weeks prior to facility visits.
• Uses systems to collect data for recall, treatment, restorations, and denture services.
• Schedules patients for clinical teams and hygiene visits.
• Ensures legal patient access and maintains complete patient records.
• Prints and sends private pay letters 3 weeks before visits.
• Prepares and sends extraction consents and clearances 3 weeks prior.
• Assists with adding/removing patients and supports facilities daily.
• Provides exceptional customer service to facilities, providers, and field team.
• Maintains HIPAA/PHI confidentiality and complies with all policies.

Skills

Time management

Detail-oriented

Multi-tasking

Critical thinking

Education

High school diploma

College degree or experience preferred

Tools

Microsoft Office

Excel

Word

Outlook

Job description

360care is seeking a Dental Scheduling Coordinator to manage patient lists for nursing home facilities, prepare recall and consent documents, and coordinate appointments for clinical teams. The role emphasizes data accuracy, privacy compliance, and timely communication with facilities and providers.

The candidate should have dental scheduling experience, strong time-management, and proficiency with Microsoft Office to handle urgent deadlines and multi-task daily activities in a fast-paced