Dental Office Manager

Guardian Dentistry Partners; Wayland (MA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

PTO and holidays

Medical insurance

Vision plan

Dental allowance

Uniform allowance

401(k) eligibility

Job summary

Guardian Dentistry Partners seeks a Dental Office Manager for Wayland Dental in Wayland, MA to lead non-clinical operations and ensure a superior patient experience. This role focuses on practice growth, team engagement, and efficient business performance, while preserving doctors' clinical autonomy.

Ideal candidates bring 2–4 years of dental management, a business degree, and a proven track record of managing profitable teams, analyzing metrics, and driving revenue growth in a dental setting.

Qualifications

• 2–4 years of dental management experience.
• Bachelor’s degree in business administration, or related field.
• Experience supervising teams in a dental practice.
• Strong data analysis and performance metrics skills.
• Excellent communication and leadership abilities.
• Knowledge of dental practice management systems.

Responsibilities

• Lead non-clinical operations of the dental practice.
• Improve patient experience and team satisfaction.
• Support growth initiatives.
• Manage non-clinical expenses and budgets.
• Coordinate with clinicians and staff.

Skills

Dental management

Team supervision

Data analysis

Problem solving

Communication skills

Leadership experience

Revenue growth

Practice management software

Education

Bachelor’s degree in business administration

Job description

Location: Wayland Dental

Dental Office Manager - Wayland Dental (Wayland, MA)

• Must have 2-4 years of Dental Management experience

Salary Range: $80,000.00 to $90,000 Annually

Wayland Dental is seeking an exceptional Dental Office Manager to join our team and lead the non-clinical operations of our dental practice.

This key leadership role is vital to ensuring an outstanding patient experience, fostering a positive and productive work environment, and supporting the continued growth of the practice.

This role is not intended to impact the independent clinical judgment and decision making of the licensed providers rendering services at each practice.

The Practice Leader (PL)/Office Manager will provide leadership and support growth initiatives to the Guardian Dentistry Partners supported dental practices. They will bring non-clinical operational, managerial, and administrative procedures, reporting structures and operation controls to their assigned practice. The PL will effectively communicate and foster growth among their team. This is a vital practice leadership role that will focus on positive patient experience, employee and dentist satisfaction, as well as support growth in their practice.

This role is not intended to impact the independent clinical judgment and decision making of the licensed providers rendering services at each practice.

Skills And Qualifications

• Bachelor’s degree in business administration, or related field experience.
• Dental management experience, supervising teams.
• A solid grasp of data analysis and performance metrics.
• Be able to diagnose problems quickly and have foresight into potential issues.
• Superior communication skills with the ability to quickly establish rapport and work closely with team members and peers.
• Experience in leadership positions, managing and training new and existing employees with steadfast resolve and personal integrity.
• Proven track record managing profitable, successful teams, and driving revenue growth.
• Knowledge of dental practice management systems.

Benefits for Full-Time Employees*

• PTO, paid holidays, office closure days
• Medical
• Vision
• Dental allowance
• Uniform allowance, as needed
• 401(k) Eligibility
• And many more!
• Benefits are subject to change and eligibility.

The pay range for this role varies based on experience, credentials, and availability. In addition to competitive compensation, our team members enjoy continuing education opportunities, production-based incentives (when applicable), and clear pathways for growth within the practice.

About The Role

Practice Growth:

Practice Leaders support the processes of each practice for the growth of active patients, production, and collections in the assigned practices they support.

• Foster a growth-oriented, positive, and encouraging environment.
• Implement action plans that grow active patient-base, production, and collections of assigned practices.

Practice Efficiency:

Practice Leaders are accountable for the management of non-clinical Controllable Expenses and meeting or exceeding Budgets in the assigned practices they support.

• Understand opportunities on financial scorecard of Practice; execute on identified areas of weakness and growth opportunities.
• Manage P&L to ensure the assigned practices achieve targets relative to growth and controllable expense management.

Employee Engagement:

Practice Leaders are accountable for building strong, passionate teams, who are aligned with the Mission Vision and Values of Guardian Dentistry Partners in the assigned practices they support.

• Support effective recruiting practices of potential candidates. Drive an exceptional onboarding experience for new team members. Create professional development and performance management plans. Meet or Exceed retention goal in assigned practice.
• Coach and mentor team members to independently perform assigned tasks.
• Deliver effective feedback and corrective action to Direct Reports in accordance with company-defined processes, as needed.
• Monitor the values, culture, and satisfaction of both team and patients at all supported practices. Identify any deficiencies and provide support and guidance to rectify. Ensure team members thrive and organizational outcomes are met.
• Build and maintain strong relationships with doctors.

Patient Satisfaction:

Practice Leaders are accountable for delivering a WOW Patient Experience in the assigned practices they support.

• Build passionate teams who are motivated to deliver a World Class Patient Experience.
• Implement strategies that drive and support patient experience improvement initiatives for assigned practices.
• Partner with Clinical Support functions to ensure teams and patients achieve Oral Systemic Health.

Systems & Accountability:

Practice Leaders are accountable for ensuring processes are implemented effectively and consistently in their practice.

• Support teams in all areas of operations to ensure systems and processes are successful.
• Partner with the support functions, regional leadership, and practice team to achieve favorable results with respect to exceptional team experience, quality patient care, patient satisfaction/loyalty, revenue, collections, and expense management.
• Help to communicate and implement key processes or updates to direct reports.
• Ensure all RCM, Finance & Accounting Processes are functioning properly.

FLSA Status: Exempt

We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.