Dean's Office: Operations & Finance Specialist

Simmons College Company; Boston (MA); Hybrid; USD 44,000 - 72,000; Full time

Benefits offered by this job

Hybrid work arrangement

Benefits–eligible

Job summary

Simmons University in Boston is seeking an Operations & Finance Specialist to support the Dean of the School of Nursing and Physical Therapy. This role handles calendar management, meeting coordination, travel logistics, and administrative support to the Dean, serving as a liaison with faculty, staff, students, and partners.

You will contribute to budget and purchasing processes, track expenditures, maintain records, and support special projects, communications, and school-wide initiatives in a

Qualifications

• Bachelor's degree or equivalent; relevant work experience acceptable.
• 3–5 years of executive/administrative/operations support is preferred.
• Experience managing calendars, meetings, communications, projects, and records.

Responsibilities

• Manage the Dean's complex calendars, meetings, and travel with priority-based scheduling.
• Coordinate meeting logistics and prepare agendas, materials, and minutes.
• Support budget, purchasing, and expense tracking with compliance to policies.
• Assist with onboarding and faculty/staff processes and annual reviews.
• Liaise with multiple university offices and external partners to ensure smooth operations.

Skills

Calendar management

Budget tracking

Project coordination

Financial administration

Excel/Sheets

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Excel

Job description

Simmons University in Boston is seeking an Operations & Finance Specialist to support the Dean of the School of Nursing and Physical Therapy. This role handles calendar management, meeting coordination, travel logistics, and administrative support to the Dean, serving as a liaison with faculty, staff, students, and partners.

You will contribute to budget and purchasing processes, track expenditures, maintain records, and support special projects, communications, and school-wide initiatives in a