Dean’s Office Administrative & Operations Specialist

Lehman College; New York (NY); On-site; USD 59,000 - 68,000; Full time

Job summary

Lehman College in New York seeks an Administrative Specialist to serve as the primary contact for the Dean of Arts and Humanities, staff, faculty, students, and visitors in Carman Hall. The role provides essential administrative support to ensure smooth office operations, including calendar management, mail handling, records upkeep, and procurement via CUNYBuy.

Responsibilities include coordinating travel and budgets, processing timesheets and leave requests, maintaining faculty files,

Qualifications

• Bachelor’s degree and four years of related experience required.
• Excellent communication and interpersonal skills with demonstrated ability to engage with diverse audiences.
• Strong problem solving, multi-tasking, and organizational abilities.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Provide backup administrative support and in-office coverage as needed.
• Manage Dean and Associate Dean calendars and screen appointment requests.
• Process time sheets, annual leave, and sick leave forms; forward to the Provost as required.
• Maintain full-time faculty personnel files and mail distribution; handle deliveries and keys.
• Coordinate travel budgets, travel award applications, and start-up funds for faculty; prepare reports for review by the Dean.
• Monitor budgets (OTPS, Temp Services) in the institutional systems and generate reports.

Skills

Communication skills

Problem solving

Microsoft Office

Education

Bachelor’s degree

Job description

Lehman College in New York seeks an Administrative Specialist to serve as the primary contact for the Dean of Arts and Humanities, staff, faculty, students, and visitors in Carman Hall. The role provides essential administrative support to ensure smooth office operations, including calendar management, mail handling, records upkeep, and procurement via CUNYBuy.

Responsibilities include coordinating travel and budgets, processing timesheets and leave requests, maintaining faculty files,