Senior Administrative Specialist – Higher Education

City University of New York; New York (NY); On-site; USD 59,000 - 68,000; Full time

Job summary

City University of New York’s Lehman College in New York is seeking an Administrative Specialist to support the Dean of Arts and Humanities. You will act as a point of contact for faculty, staff, students, and visitors and help ensure smooth office operations.

Responsibilities include calendar management, travel and budget coordination, processing expenditures, maintaining files and mailing lists, and coordinating campus events and meetings.

Qualifications

• Bachelor’s degree and at least four years of related experience.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office and office software.
• Ability to multi-task, prioritize, and manage calendars.
• Experience with staff supervision and budget tracking is a plus.

Responsibilities

• Manage calendars for the Dean and Associate Dean; coordinate meetings.
• Answer calls, handle correspondences, and process forms.
• Maintain full-time faculty files, mailing lists, and procurement records.
• Monitor budgets and assist with travel and awards for faculty.

Skills

Communication skills

Problem solving

Microsoft Office

Attention to detail

Flexibility

Independent work

Education

Bachelor’s degree with four years of related experience

Tools

Microsoft Office Suite

Job description

City University of New York’s Lehman College in New York is seeking an Administrative Specialist to support the Dean of Arts and Humanities. You will act as a point of contact for faculty, staff, students, and visitors and help ensure smooth office operations.

Responsibilities include calendar management, travel and budget coordination, processing expenditures, maintaining files and mailing lists, and coordinating campus events and meetings.