Deal Desk & Contracts Specialist

BoodleBox; United States; Remote; USD 105,000 - 120,000; Full time

Benefits offered by this job

Unlimited PTO

Medical coverage

Dental coverage

Vision coverage

75% premiums covered

401(k)

Fully remote work

Job summary

BoodleBox is seeking a results-driven contracts operations professional to own the end-to-end contract process in a fully remote role. You’ll move deals to signature, maintain the contract registry, and build scalable workflows that cut manual work.

You’ll balance business needs with compliance, guiding signers and negotiators alike. You’ll measure cycle times, optimize bottlenecks, and apply a playbook that standardizes pricing, escalations, and deal controls.

Responsibilities

• Own deals that reach signature: move forms, redlines, and procurement paperwork forward.
• Manage the contract registry: track terms, renewals, and data terms across vendors and customers.
• Build and optimize workflows that automate repetitive work; measure and improve time sinks.
• Oversee review and approval steps within playbooks; escalate where needed.
• Maintain and apply playbooks for standard positions, pricing guidelines, and escalation rules.
• Serve as the link between signers and negotiators; translate business needs into contract terms.
• Track deal performance: identify bottlenecks and streamline processes for faster future deals.
• Scale processes by identifying breakpoints, documenting standards, and enabling others to run them efficiently.

Job description

What You'll Own

• Deals that reach signature. Order forms, redlines, and procurement paperwork keep moving instead of sitting in someone's inbox.
• The contract registry. Every vendor and customer agreement, with terms, renewal dates, liability caps, and data terms you can look up in seconds, including through MCP.
• The workflows that do the repetitive work. You build them, measure them, and fix what breaks, starting with the biggest time sinks.
• Review and approval. After your ramp, you approve agreements within our playbook and elevate the rest with the issues already flagged.
• The playbook. Standard positions, fallbacks, pricing and discount guidelines, and escalation rules. Reps own pricing on their deals. You hold each deal to the standard and route exceptions to the right person.
• The link between signers and negotiators. Customers, vendors, outside counsel, and our own teams. You translate what the business needs into what the contract says.
• What's actually happening. How long deals take, which terms get fought over, where things stall. You track it and use it to make the next deal faster.
• How this scales. You spot where the process breaks at twice the volume, fix it first, and write it down so someone else could run it.

Who You Are

• You drive results and speed. You measure how long things take, and it bothers you when the number doesn't drop. You own the outcome, not just the task.
• You build things. You've made a workflow that does real work on documents, and you can show it to us. Not a demo. Something people used.
• You use AI like a coworker. Your first question is how a model could do the first pass, and you know exactly where it gets things wrong.
• You know when to hand it off. You can tell what you can close from what needs the CEO, and you flag it before anyone asks.
• You fix the cause. The same issue shows up twice and you change the process so there's no third time. Kaizen, if you like the word.
• Salespeople still like you after you say no. A rep wants a discount outside the standard. You say no, explain why, and they come back to you on the next deal.
• You make remote work. You write things down. You don't need a meeting to move something forward.
• You learn legal language fast. If you've worked with MSAs, DPAs, or order forms, great. If not, you pick it up quickly, and fine print doesn't scare you.

We're Not Checking Boxes. We're Looking for the Real Thing.

Didn't come up through a traditional path? Good. Tell us about it.

No big-name SaaS company on your resume? We've hired people who outperformed everyone who did.

Career gap? Weird pivot? Started somewhere completely left field? Bring it. The people who got here the strange way usually have the best instincts.

What we actually want to see: someone who spots where a process is stuck and builds the way out without thinking about it. If that's you, the path you took to get here is just a good story.

Who Thrives Here

You like building. When something is slow, you'd rather make a better way than live with it. You're curious about what AI can do now, and you test it on real work before you decide what you think. You're comfortable with a role that's still taking shape, because you're the one shaping it.

You care about the mission. Colleges and universities are working out how to use AI responsibly, and the agreements that get signed along the way matter. You want your work to make that easier for the people doing it.

What We Offer

• Competitive base salary of $105,000–$120,000, plus a company performance bonus opportunity and equity.
• Unlimited PTO.
• Medical, dental, and vision coverage. BoodleBox covers 75% of premiums.
• 401(k).
• Fully remote work environment.
• Real career growth. Inside a high-growth, mission-driven company.

The team gets together for company events, such as offsites, once or twice a year. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity

We hire humans first. BoodleBox is built on the belief that AI works best when the people behind it reflect the full range of human experience. This means different backgrounds, perspectives, lived experiences, and yes, unconventional career paths. We're an equal opportunity employer, full stop — no discrimination based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status. Need an accommodation during the application or interview process? Reach out — we'll make it work.