DE Executive Assistant I-II - Amarillo

Texas Department of Transportation; Amarillo (TX); On-site; USD 48,000 - 87,000; Full time

Benefits offered by this job

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies

Job summary

Texas Department of Transportation in Amarillo, TX seeks a DE Executive Assistant I/II to provide executive-level support to the District Engineer and coordinate communications with senior leaders and external partners. This role requires strong organization, attention to detail, and proactive teamwork.

Minimum qualifications include a high school diploma and 4–5 years of administrative experience. Onsite work with a comprehensive benefits package offers a stable, public-sector career path.

Qualifications

• Experience providing executive support in a fast-paced environment.
• Ability to interpret policies, prepare correspondence, and manage records.
• Strong communication and coordination skills with diverse stakeholders.

Responsibilities

• Provide executive-level support to the District Engineer.
• Coordinate meetings, travel, and documentation for district initiatives.
• Prepare reports, time sheets, and personnel forms as required.
• Assist senior leaders with policy interpretation and procurement processes.

Skills

Administrative support

Office administration

Policy and procedures

Public relations

Communication

Time management

Meeting coordination

Education

High School Grad or Equivalent

Job description

Job Description

Position Information

TxDOT's Amarillo District is seeking a dynamic, highly organized professional to join our team as a DE Executive Assistant I/II. In this key role, you will provide executive-level support to the District Engineer while serving as a trusted partner in advancing district priorities and critical operations. Working closely with senior leaders, managers, government officials, and external stakeholders, you will help coordinate communications, manage competing priorities, and ensure the efficient execution of daily operations and strategic initiatives. This position offers a unique opportunity to make a meaningful impact through exceptional organization, professionalism, and relationship-building skills. If you are proactive, detail-oriented, and thrive in a fast-paced environment, we encourage you to bring your talents to our team.

Minimum Salary

48,244.00

Maximum Salary

87,064.00

Pay Basis

Yearly FLSA Status : Nonexempt

Work Locations

Amarillo District Headquarters 5715 CANYON DR Amarillo 79110

Travel

Yes, 5 % of the Time

Shift

Day Job

Shift Details

40 hours/week

Location Flexibility

Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self-supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total.

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Compiles information and reports summarizing statistical data.
• Composes responses requiring some understanding of technical matters.
• Initiates and composes responses to requests for general information.
• Interprets detailed policy and procedures such as contract processing procedures.
• Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms for District Engineer.
• Receives, sorts, opens, evaluates content and distributes mail.
• Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers.
• Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
• Performs other job responsibilities as assigned.

DE Executive Assistant II include all the above and:

• Analyzes and interprets detailed policy and procedures and its impact to the district or division.
• May serve as a lead worker and the related tasks.
• Participates in budget preparation, justification and monitoring.
• Researches and interprets laws, rules and regulations; compiles information on historical precedents and actions taken to aid in making decisions on current problems.
• Researches and interprets previous policies and procedures and compiles information on historical precedents and actions taken to aide in making decisions on current problems.
• Trains employees on personnel and clerical policies and procedures.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

DE Executive Assistant I: *4 years of experience in administrative support or administrative management experience.

DE Executive Assistant II: *5 years of experience in administrative support or administrative management experience.

*Experience can be satisfied by full time or prorated part time equivalent. College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

• Program/project planning, development, and management methodologies
• Office practices and administrative procedures
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files, and reports
• Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
• Using computers, applicable programs, applications, and systems

DE Executive Assistant II include all the above and:

• Budgeting methods and procedures
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

State Job Title/s : Executive Assistant II/III State Job Code/s : 0162/0164

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.