DC Office & Projects Lead for High-Impact Propulsion

Ursa Major Technologies; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Unlimited PTO

Parental and Adoptive Leave

Health, Dental, Vision Insurance

HSA/FSA

401k with company match

Job summary

Ursa Major seeks a seasoned Senior Office & Project Manager to run the DC office operations and build scalable processes for growth. You will manage vendors, budgets, and visitor programs while coordinating cross-functional support from IT, security, and finance.

You will own end-to-end DC office projects, onboard new hires, and ensure high-visibility events run smoothly, with ITAR-compliant procedures guiding guest handling.

Qualifications

• 10+ years in office management or related operations.
• Experience managing vendors and budgets, including negotiating and owning contracts.
• Proven experience hosting executives, customers, or external guests in a professional, high-visibility setting.
• Strong organization and prioritization under frequent last-minute changes.
• Comfort operating in a technology-driven environment: proficiency with Microsoft 365, Teams and scheduling/expense tools, plus a demonstrated ability to quickly pick up new platforms.

Responsibilities

• Own daily operations: keep the office clean, stocked, secure, and fully functional.
• Manage vendor and building relationships; negotiate and track service contracts.
• Oversee shipping/receiving, mail, equipment, and supply inventory.
• Track and manage the DC office budget and expenses; process invoices and corporate card reconciliation.
• Establish and maintain office procedures and SOPs; identify and drive continuous improvements.
• Prepare the office for customer visits, executive meetings, and hosted events; coordinate logistics end-to-end.
• Manage visitor pre-registration, check-in, badging, and escort procedures in coordination with Security; uphold ITAR-aware practices for guests.
• Support Strategy and Government Affairs with meeting materials, printing, and briefing packages.
• Coordinate travel and hospitality for visiting Ursa Major leadership and engineers.
• Act as the DC liaison to IT, Security/FSO, Facilities, Finance, and People teams at headquarters.
• Onboard new DC-based hires and support local culture and team events.
• Build scalable operational infrastructure that can be replicated at future sites.
• Mentor and hire/manage junior operations staff as the office grows.
• Support light project-management tasks for the DC team as needed.
• Own end-to-end delivery of DC office projects from scoping through close-out.
• Develop project plans with scope, schedules, milestones, budgets, and owners; report status to leadership.

Skills

Office management

Vendor management

Event coordination

Executive support

Project coordination

Budgeting

ITAR awareness

Strong organization

Tools

Microsoft 365

Teams

Scheduling tools

ERP or procurement software

Visitor-management systems

Job description

Ursa Major seeks a seasoned Senior Office & Project Manager to run the DC office operations and build scalable processes for growth. You will manage vendors, budgets, and visitor programs while coordinating cross-functional support from IT, security, and finance.

You will own end-to-end DC office projects, onboard new hires, and ensure high-visibility events run smoothly, with ITAR-compliant procedures guiding guest handling.