DC Office & Projects Lead for Scalable Growth

Ursa Major; United States; On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Unlimited PTO

Parental Leave

Medical Insurance

Dental Insurance

Vision Insurance

HSA/FSA

Disability Insurance

401k with company match

Equity Grants

Job summary

Ursa Major is seeking a seasoned Senior Office & Project Manager to lead the daily operations of our DC office. You will own vendor relationships, budgets, and onboarding while building scalable processes to support rapid growth, high-visibility events, and ITAR-aware practices.

This role leads cross-functional coordination with IT, Security, Facilities, Finance, and People teams. You will mentor staff, run projects end-to-end, and ensure flawless executive visits and congressional interactions

Qualifications

• 10+ years in office management or equivalent operations role.
• Experience managing vendors and budgets including contracts.
• Experience hosting executives and high-visibility visitors.
• Strong organizational skills with ability to adapt to rapid growth.
• Comfort in a tech-driven environment and quick tool adoption.
• U.S. citizenship or permanent residency required.
• Ability to work on-site in Washington, DC five days per week.

Responsibilities

• Own daily operations: keep the office clean, stocked, secure, and fully functional
• Manage vendor and building relationships; negotiate and track service contracts
• Oversee shipping/receiving, mail, equipment, and supply inventory
• Track and manage the DC office budget and expenses; process invoices and corporate card reconciliation
• Establish and maintain office procedures and SOPs; identify and drive continuous improvements
• Prepare the office for customer visits, executive meetings, and hosted events; coordinate logistics end-to-end
• Manage visitor pre-registration, check-in, badging, and escort procedures; ITAR-aware practices
• Support Strategy and Government Affairs with meeting materials
• Coordinate travel and hospitality for visiting Ursa Major leadership
• Act as the DC liaison to IT, Security/FSO, Facilities, Finance, and People teams
• Onboard new DC-based hires; support local culture and events
• Build scalable operational infrastructure; mentor and hire staff
• Support light project-management tasks as needed
• Own end-to-end delivery of DC office projects; develop project plans; track progress
• Run cross-functional working groups; identify risks and mitigation plans
• Maintain action-item tracker; run operating reviews
• Standardize project tools and templates

Skills

Vendor management

Office operations

Project coordination

Security awareness

MS Office/Teams

ERP knowledge

Tools

Microsoft 365

Teams

Scheduling tools

ERP software

Visitor management systems

IT/AV coordination

Job description

Ursa Major is seeking a seasoned Senior Office & Project Manager to lead the daily operations of our DC office. You will own vendor relationships, budgets, and onboarding while building scalable processes to support rapid growth, high-visibility events, and ITAR-aware practices.

This role leads cross-functional coordination with IT, Security, Facilities, Finance, and People teams. You will mentor staff, run projects end-to-end, and ensure flawless executive visits and congressional interactions