Dayton Part-Time Office & Facilities Coordinator

Authentic Insurance, Inc.; Dayton (OH); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Competitive salary

401(k) plan with company match

Comprehensive health benefits for you

Unlimited PTO

Paid parental leave

Job summary

Authentic is seeking a part-time Office Manager to keep our Dayton office running smoothly. You'll be the go-to person for facilities, supplies, vendors, and day-to-day logistics, partnering with People Operations and supporting employees and visitors.

This role is ideal for organized, self-directed individuals who enjoy making an office feel well cared for with minimal supervision. Expect 20–25 hours per week onsite in Dayton, with responsibilities spanning onboarding, inventory, events,

Qualifications

• 1+ years of experience in office management, facilities, administrative, or hospitality roles preferred
• Reliable and consistent — someone the team can count on to show up and follow through
• Proactive and comfortable working independently, managing multiple priorities with minimal oversight
• Comfortable being on your feet and moving often throughout the day (restocking, setup/cleanup, light lifting, walking the office)
• Strong organizational skills and high attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office/Google Workspace and general office technology
• Based in or near Dayton, Ohio, and able to be onsite during scheduled office hours

Responsibilities

• Own day-to-day office operations to keep the workplace clean, stocked, organized, and ready for employees and visitors
• Monitor inventory and restock snacks, beverages, kitchen items, toiletries, and general office supplies
• Manage office supply procurement and ordering to maintain inventory levels within budget
• Keep conference rooms, common areas, kitchens, storage spaces, and supply areas organized
• Conduct regular office walkthroughs and address routine needs before they become larger issues
• Keep onboarding materials stocked and prepare desks and shared spaces for new hires, visitors, and traveling team members
• Set up monitors and basic office equipment, escalating technical issues to IT when needed
• Coordinate weekly Dayton office team lunches, including headcount, dietary restrictions, ordering, delivery, setup, and cleanup
• Assist with office outings, off-sites, holiday celebrations, and employee-recognition activities
• Research venues and vendors and coordinate RSVPs, food, supplies, decorations, transportation, and day-of logistics
• Serve as the day-to-day contact for the property manager, cleaners, delivery teams, and routine office vendors
• Report, track, and follow up on facilities issues around the office
• Coordinate approved office services and projects as needed
• Track quotes, invoices, delivery dates, installation schedules, and outstanding vendor follow-ups
• Escalate sensitive, urgent, or higher-cost decisions to People Operations Associate
• Experience coordinating vendors or tracking budgets, quotes, and invoices
• Experience planning office events, off-sites, or employee-recognition activities
• Experience coordinating with People/HR or property management/facilities teams
• Insurance or financial services industry experience is a plus, though not required
• Part-time, 20–25 hours per week, onsite in our Dayton, Ohio office.

Skills

Office management

Organizational skills

Communication skills

Independence

Microsoft Office

Google Workspace

Tools

MS Office

Google Workspace

Job description

Authentic is seeking a part-time Office Manager to keep our Dayton office running smoothly. You'll be the go-to person for facilities, supplies, vendors, and day-to-day logistics, partnering with People Operations and supporting employees and visitors.

This role is ideal for organized, self-directed individuals who enjoy making an office feel well cared for with minimal supervision. Expect 20–25 hours per week onsite in Dayton, with responsibilities spanning onboarding, inventory, events,