Day Treatment Program Admin Support

Greater St. Cloud; Saint Cloud (MN); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) plan

Paid holidays

Job summary

Catholic Charities of the Diocese of Saint Cloud in Saint Cloud, MN is seeking a Day Treatment Program Admin Support to help manage administrative operations for the Day Treatment program. The role supports client services, staff onboarding, billing, purchasing, transportation, communications, and regulatory compliance in collaboration with clinical and program leadership.

The position emphasizes accurate records, timely reporting, and a strong service orientation to assist families and partner

Qualifications

• Two (2) years post high school minimum, or an equivalent combination of education and experience.
• Four (4) years in a related position including experience with Microsoft Office and electronic health records.

Responsibilities

• Serve as the primary point of contact for visitors, families, community partners, and incoming calls.
• Provide administrative and operational support to ensure smooth day-to-day program functioning.
• Prepare and distribute program communications, reports, newsletters, and client materials.
• Coordinate client transportation needs with schools, families, and service providers.
• Support staff onboarding and offboarding processes, including orientation, training assignments, and equipment coordination.
• Assist with purchasing, invoice processing, inventory management, and office supply coordination.
• Maintain program records, policies, procedures, and documentation to support regulatory and organizational compliance.
• Support billing, mail processing, data tracking, and reporting functions.
• Collaborate with program leadership on quality improvement initiatives, staff training, workflow enhancements, and program operations.
• Serve as a communication resource during critical situations and assist with emergency response coordination when needed.
• Build strong relationships with colleagues, community partners, and other Catholic Charities programs to support positive outcomes for clients and families.
• Perform other administrative and operational duties that contribute to a welcoming, effective, and client-centered environment.

Skills

Communication skills

Attention to detail

Customer service

Multitasking

Education

Two years post high school

Tools

Microsoft Office

Job description

Day Treatment Program Admin Support

Catholic Charities of the Diocese of Saint Cloud

Saint Cloud, MN Catholic Charities of the Diocese of Saint Cloud

November 3, 2026

Id : 906108864 Ein_id : 640323 Job_title : Day Treatment Program Admin Support Address_line_1 : 1712 7th Ave S Country : USA City : St. Cloud State : MN Zip : 56301 Base_pay_from : 18.66 Base_pay_to : 23.32 Base_pay_frequency : HOUR Id : 396906 Name : 40 Hr Work Week Manage_others : Contact_name : Lily Muller Contact_phone : [phone] Contact_email : [e-mail]

Job Summary

Join our team at Catholic Charities and help create meaningful connections as an Administrative Program Coordinator for our St. Cloud Day Treatment. Our Mission and Core Values We are a nonprofit organization serving Central Minnesota with core values rooted in Compassion, Hope, Accountability, Respect, Dignity, and Service . Catholic Charities empowers our neighbors and creates impact in housing, food, and mental health that is seen and felt for generations. Job Summary As a vital member of the Day Treatment team, the Program Coordinator helps keep program operations running smoothly by supporting client services, staff onboarding, billing, purchasing, transportation, communications, and administrative processes. This role partners closely with clinical and program leadership to ensure quality care and regulatory compliance.

What you will do

• Serve as the primary point of contact for visitors, families, community partners, and incoming calls.
• Provide administrative and operational support to ensure smooth day-to-day program functioning.
• Prepare and distribute program communications, reports, newsletters, and client materials.
• Coordinate client transportation needs with schools, families, and service providers.
• Support staff onboarding and offboarding processes, including orientation, training assignments, and equipment coordination.
• Assist with purchasing, invoice processing, inventory management, and office supply coordination.
• Maintain program records, policies, procedures, and documentation to support regulatory and organizational compliance.
• Support billing, mail processing, data tracking, and reporting functions.
• Collaborate with program leadership on quality improvement initiatives, staff training, workflow enhancements, and program operations.
• Serve as a communication resource during critical situations and assist with emergency response coordination when needed.
• Build strong relationships with colleagues, community partners, and other Catholic Charities programs to support positive outcomes for clients and families.
• Perform other administrative and operational duties that contribute to a welcoming, effective, and client-centered environment.

What we’re looking for ( Required Qualifications)

Education: Two (2) years post high school minimum, or an equivalent combination of education and experience Experience: Four (4) years in a related position including experience regarding utilization of Microsoft Office programs and electronic health records Knowledge, Skills and Abilities: Must be able to successfully pass a DHS background check and driving check.

Why Join Us?

• Meaningful work that makes a lasting impact in the lives of children and adolescents facing mental health challenges.
• A collaborative, supportive team environment where your contributions are valued and your voice is heard.
• The opportunity to build strong community partnerships with families, schools, service providers, and local organizations.
• A mission-driven workplace dedicated to compassion, dignity, and service.
• Opportunities for professional growth and development within a respected nonprofit organization.
• The chance to help strengthen the well-being of individuals, families, and the broader St. Cloud community.
• Why You Will Love Working Here! You will make a difference in the lives of clients every day and you will work with a great team of people!
• Vacation (15 days within your first year)
• 8 paid holidays (7 full days, 2 half days)
• 6 days ESST (safe and sick time)
• Health insurance
• Dental insurance
• Waive-off credit for those who have other group health insurance
• Employer-paid Basic Life insurance and Accidental Death & Dismemberment insurance (AD&D)
• Optional life insurance coverage for yourself, spouse, and/or children
• Employer-paid long term disability insurance
• Pre-tax (Flexible Spending) accounts for medical, dependent care, and adoption expenses
• 401(k) plan with company match after 90 days
• Employee Assistance Program (EAP)
• Wellness Program
• The Federal Public Service Student Loan Forgiveness Program