Day Treatment Admin Coordinator - Impactful Care Operations

Greater St. Cloud; Saint Cloud (MN); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) plan

Paid holidays

Job summary

Catholic Charities of the Diocese of Saint Cloud in Saint Cloud, MN is seeking a Day Treatment Program Admin Support to help manage administrative operations for the Day Treatment program. The role supports client services, staff onboarding, billing, purchasing, transportation, communications, and regulatory compliance in collaboration with clinical and program leadership.

The position emphasizes accurate records, timely reporting, and a strong service orientation to assist families and partner

Qualifications

• Two (2) years post high school minimum, or an equivalent combination of education and experience.
• Four (4) years in a related position including experience with Microsoft Office and electronic health records.

Responsibilities

• Serve as the primary point of contact for visitors, families, community partners, and incoming calls.
• Provide administrative and operational support to ensure smooth day-to-day program functioning.
• Prepare and distribute program communications, reports, newsletters, and client materials.
• Coordinate client transportation needs with schools, families, and service providers.
• Support staff onboarding and offboarding processes, including orientation, training assignments, and equipment coordination.
• Assist with purchasing, invoice processing, inventory management, and office supply coordination.
• Maintain program records, policies, procedures, and documentation to support regulatory and organizational compliance.
• Support billing, mail processing, data tracking, and reporting functions.
• Collaborate with program leadership on quality improvement initiatives, staff training, workflow enhancements, and program operations.
• Serve as a communication resource during critical situations and assist with emergency response coordination when needed.
• Build strong relationships with colleagues, community partners, and other Catholic Charities programs to support positive outcomes for clients and families.
• Perform other administrative and operational duties that contribute to a welcoming, effective, and client-centered environment.

Skills

Communication skills

Attention to detail

Customer service

Multitasking

Education

Two years post high school

Tools

Microsoft Office

Job description

Catholic Charities of the Diocese of Saint Cloud in Saint Cloud, MN is seeking a Day Treatment Program Admin Support to help manage administrative operations for the Day Treatment program. The role supports client services, staff onboarding, billing, purchasing, transportation, communications, and regulatory compliance in collaboration with clinical and program leadership.

The position emphasizes accurate records, timely reporting, and a strong service orientation to assist families and partner