Administrative Assistant (Part-time)

Radias Health; Minnesota; Hybrid; USD 28,000 - 33,000; Part time

Benefits offered by this job

PTO: 4 weeks

12 holidays

Health insurance

HSA + employer contribution

Tuition reimbursement

DCA + employer contribution

403b retirement plan

Disability insurance

EAP

Wellness program

Job summary

Radias Health is seeking an Administrative Assistant to support the PATH team by handling client records, data entry, and office operations. The role requires accuracy, strong organization, and regular office presence in Saint Paul, MN.

The position is 20 hours per week with a hybrid schedule of 2–3 days on-site. Qualified candidates will have a High School diploma or equivalent, MS Office skills, and basic office management experience.

Qualifications

• High School diploma or equivalent required.
• Microsoft Office proficiency required.
• Strong clerical and organizational abilities.

Responsibilities

• Maintain accurate client records and data entry.
• Open/close client episodes and update contact information.
• Run reports and review documentation for accuracy.
• Maintain MN-HMIS data entry and ensure quarterly reporting accuracy.
• Attend HMIS trainings and provide reports as requested by management.
• Provide office support and coordinate deliveries with Program Director.

Skills

Microsoft Office

Clerical skills

Office management

Education

High School diploma or equivalent

Associate degree (2-year)

Tools

Credible

Job description

The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.

Starting Pay Range: $20.00-$24.00+ Office Benefit Package (Parking/Remote Expenses): $65/Month subject to change

The Administrative Assistant provides professional, quality program services to the clients diagnosed with serious and persistent mental illness served by the PATH team. This individual works closely with supervisors, staff, front desk coordinators, and other administrative assistants to support operational requirements.

Hours: 20 hours per week with a flexible schedule. Must be available to attend the biweekly in-person PATH/Homeless Services team meeting on Wednesdays at 11:00 a.m. Position is hybrid with an expected onsite presence of 2-3 days per week.

Work Location: 166 4th St E Ste 200, Saint Paul, MN 55101

Responsibilities

• Maintain accurate client records in Credible involving data entry, including:
• Opening/closing of client episodes
• Updating contact information
• Running reports as needed
• Assessing/reviewing documentation for accuracy
• Attaching and scanning documents
• Review insurance eligibility on a monthly basis for individuals served in the PATH program.
• Maintain MN-HMIS data entry per program requirements, review quarterly reporting for accuracy and make corrections as necessary for submittal
• Attend HMIS trainings as necessary
• Prepare, export, and provide reports as requested by manager.
• Be physically present in the office to receive deliveries and provide office support in coordination with Program Director or other administrative staff.
• Organize and maintain storage space: unpack items, sort and organize, keep track of inventory.
• Pickup, prepare and drop off company mail.
• Answer telephone and attend to client and staff issues in a timely and courteous manner. Ensure phone is answered and messages are attended to during business hours.
• Actively participate in team meetings.
• Facilitate organization and clear communication of team needs.
• Provide coverage and assistance to other teams as needed.
• Maintain a pattern of regular work hours.
• Participate actively in on-going professional growth and development; maintain appropriate professional behavior and participate in supervision as needed.
• Follow data privacy practices and HIPAA.
• Other duties as assigned.

• High School diploma or equivalent.
• Knowledge of office management with good clerical and organization skills.
• Knowledge of Microsoft Office products.

Preferred

• 2-year Associates degree
• 4 weeks accrued PTO first year of employment
• 12 paid holidays
• Medical, dental, vision, life insurance
• Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA)
• Tuition reimbursement and Student Loan Repayment Assistance
• Dependent Care Account (DCA) + employer contribution
• Reimbursement for professional licensure fees
• Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities
• 403b retirement plan with an employer percentage match
• Employer paid short-term and long-term disability insurance
• Bereavement and paid parental leave
• Employee Assistance Program (EAP)
• Wellness program to support employee overall health and well-being
• Variety of discounts through ADP LifeSmart
• Pet insurance
• Mileage reimbursement
• Casual dress code

RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status.

RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.