Advancement Associate

Pusch-Ridge-Christian-Academy-Inc; Tucson (AZ); On-site; USD 20,000 - 35,000; Part time

Job summary

Pusch-Ridge Christian Academy, Inc. is seeking a part-time Advancement Coordinator to manage annual giving programs, process charitable gifts, and maintain donor records.

This role supports the Director of Advancement, generates donor communications, and prepares monthly donor reports from Raiser's Edge. The position emphasizes ethical donor relations, data integrity, and collaboration with the Headmaster and Business Office.

Qualifications

• Bachelor's degree preferred.
• Experience with Raiser's Edge preferred.
• Experience in office data work and customer relations.
• Ability to manage donor databases with discretion and ethics.

Responsibilities

• Oversee Advancement email communications and inquiries.
• Attend biweekly Advancement Team meetings.
• Process charitable gifts and update donor records in Raiser's Edge.
• Oversee donor acknowledgment: receipts, emails and letters.
• Generate donor reports for Headmaster/Director of Advancement.
• Prepare donor communications in consultation with Director of Advancement.
• Develop donor profiles and support Partner in Education Sponsorship strategies.
• Maintain SOPs for donor record management with Business Office.

Skills

Verbal communication

Written communication

Discretion

Ethics awareness

Education

Bachelor's degree preferred

Tools

Raiser's Edge

Job description

Description

SUMMARY

This individual is responsible for the annual giving programs (Partner in Education Sponsorships, Legacy Brick), processing charitable gifts, including those to the Lions Annual Fund, database management, acknowledgments and receipting, donor reports, donor renewal outreach, general inquiries related to areas of donor giving, and providing administrative support to the Director of Advancement. This position is 25 hours per week.

ESSENTIAL FUNCTIONS

• Oversee Advancement email
• Attend biweekly Advancement Team meetings
• Manage all charitable gift processing, including but not limited to data entry, data cleanup, donor account updates/changes
• Oversee the donor acknowledgment process, including but not limited to donor receipts, thank you emails & letters
• Oversee and manage development platforms (Raiser's Edge NXT, Blackbaud Giving Platform, etc.)
• Generate monthly donor report updates for Headmaster and/or Director of Advancement
• Produce donor communications (RE Online Express emails, email communication, mailers, etc.) in consultation with the Director of Advancement
• Provide the Headmaster and/or Director of Advancement with donor profiles upon request
• Work with the Director of Advancement on Partner in Education Sponsorship strategies, sales, renewals, acknowledgments, and banners
• Document and ensure compliance with standard operating procedures and policies for donor record management in partnership with the Director of Advancement and Business Office
• Mail annual tax receipts to PRCA donors upon request
• Perform additional related duties as assigned by the Director of Advancement

Requirements

QUALIFICATIONS

• Bachelor's degree preferred
• Experience working in Raisers Edge is preferred
• Experience in office data work, customer relations, and proficiency in computer operating systems preferred
• Database management skills, ability to exercise good judgment, demonstrate an understanding of ethics related to advancement activities, and use discretion in interactions with donors, prospects, volunteers, and others
• Highly developed verbal and written communication skills and the ability to present effectively to small and large groups

PHYSICAL REQUIREMENTS

• Must be able to sit and work on a computer for multiple hours