Database Coordinator, Grants Administration (NPF)

National Park Foundation; Washington (District of Columbia); On-site; USD 60,000 - 75,000; Full time

Job summary

National Park Foundation is seeking a Database Coordinator, Grants Administration to support grants management and system administration for Fluxx. This role collaborates with the Programs & Partnerships Team to ensure accurate data, timely reporting, and effective grant workflows across the organization.

You will handle day-to-day Fluxx administration, data integrity, and dashboard creation while supporting staff and external users.

Qualifications

• Experience with the Fluxx grants management system and admin-level permissions.
• Ability to work with diverse stakeholders and technology partners in a fast-paced environment.
• Excellent written and verbal communication; highly organized with attention to detail.
• Strong problem-solving skills and the ability to deliver innovative solutions.

Responsibilities

• Support Fluxx day-to-day operations: forms, workflows, fields, profiles, permissions and dashboards.
• Monitor Fluxx errors and track help desk tickets via Jira.
• Maintain funding sources and program hierarchy in Fluxx; support enhancements.
• Manage integrations with Concur and DocuSign; assist API integrations.
• Ensure data integrity and regulatory compliance for NPF processes.
• Lead quarterly and annual grants reconciliation and assist with budgeting and reforecasting.
• Onboard new users and provide training across staff and external users.
• Create impact dashboards and ad hoc reports for internal and external stakeholders.
• Oversee grants administration for a portfolio of grants including reviews and payments.
• Undertake special projects as assigned.

Skills

Relational database experience

Fluxx administration

Data visualization

Communication skills

Organizational skills

Problem solving

Tools

Fluxx

Microsoft Word

Excel

PowerPoint

SharePoint

Job description

Database Coordinator, Grants Administration (NPF)

Posted on September 15, 2021

ABOUT THE POSITION

As part of the Programs & Partnerships Team, the Database Coordinator, Grants Administration reports to the Director, Programs and Partnerships and is responsible for assisting with key aspects of NPF’s grantmaking which totals upwards of $40M annually. This position will support grants management, with a focus on system administration for NPF’s grants management system, Fluxx and supporting users within the program team, across the organization, and external users.

Responsibilities:

• Support day to day operations of Fluxx database including managing a variety of forms (applications, reports, grant agreements, external reviews, etc.), maintaining and updating workflows, fields, profiles, settings, permissions, and dashboards.
• Monitor and troubleshoot errors in Fluxx and responsible for entering and tracking help desk tickets to Fluxx through Jira.
• Maintain funding sources and program hierarchy within Fluxx and supporting continued enhancement and best practices to effectively manage copious funding sources, programs, and projects.
• Manage built integrations including Concur and Docusign and support future API integrations with other relational databases and software platforms utilized by NPF.
• Ensure integrity of data, in accordance with legal and regulatory requirements, as well as NPF’s processes and requirements.
• Lead quarterly and annual grants reconciliation process and support overall grants budgeting, reforecasting, and tracking to quarterly and annual grants budget.
• Assist with onboarding of new users and developing continued education and training for staff and external users.
• Utilize data in Fluxx to create impact dashboards, ad hoc reports, mapping, graphs, and other visualization for a variety of internal and external stakeholders.
• Oversee grants administration for a portfolio of grants inclusive of reviewing applications, drafting grant agreements, and processing payments.
• Undertake special projects as assigned or needed.

Required knowledge, skills, and abilities:

• Experience working in a relational database, specifically experience with the grants management system Fluxx. Familiarity with admin level permissions, form building, and data visualization.
• Demonstrated ability to be flexible, make sound decisions, and exercise good judgment and professionalism.
• Self-starter with the ability to work independently, within a team environment, and with diverse stakeholders and technology partners in a fast-paced environment.
• Highly organized with exceptional attention to detail.
• Excellent problem-solving skills and ability to be creative in reaching innovative solutions.
• Proven ability to manage multiple priorities and deadlines with attention to detail.
• Exceptional interpersonal, writing and verbal communication skills.
• Demonstrated high proficiency using Microsoft Word, Excel, PowerPoint, and SharePoint.

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