Administrative Coordinator (AF)

Angell Foundation; Los Angeles (CA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

Angell Foundation is seeking an Administrative Coordinator to provide essential back-office support to our small team and assist the Program staff with grant and program activities. This full-time role offers excellent benefits and a two-year engagement expectation.

Key duties include managing FLUXX grants platform, handling calls, coordinating meetings, supporting grant processes, bookkeeping, updating the website and social media, and supporting annual audits.

Qualifications

• Bachelor’s degree and 3+ years of professional experience preferred, ideally at a foundation.
• Strong computer skills: Word, Excel, Adobe Acrobat; familiarity with WordPress is a plus.
• Experience with online grants management platforms (FLUXX) or grant support is a plus.

Responsibilities

• Manage FLUXX online grants platform, generate grant documents and reports.
• Answer calls and interact with public, grantseekers and grantees.
• Coordinate meetings and events for the Executive Director and Board.
• Support program staff with grant processes and board materials.
• Perform clerical functions and maintain files; light bookkeeping and invoicing.
• Update Foundation website and social media accounts.
• Oversee office operations and assist during annual audits.
• Prepare meeting materials and record minutes.

Skills

Attention to detail

Written communication

Confidentiality

Self-motivation

Time management

Education

Bachelor’s degree

Tools

Word

Excel

Adobe Acrobat

WordPress

FLUXX

Social media management

Job description

Angell Foundation is a private foundation that funds access to transformative opportunities across three focus areas: Food Equity, Education As Opportunity, and Transformational Leadership. Through these areas, we aim to promote food systems that provide equitable and reliable access to quality food, increase access to postsecondary credentials and meaningful careers and support programs that develop leaders who are resilient, compassionate, and inspired to do their part to change the world.

We are looking for an Administrative Coordinator to serve as an integral member of our small team by providing essential back-office support and assisting the Program staff in all grant and program related activities. Members of our team are often in the field, therefore, we are seeking a dependable, self-starter that can staff and maintain the office and complete projects with minimal supervision. This position is full-time, comes with excellent benefits and should be approached with the expectation of a minimum 2-year engagement with the Foundation.

Responsibilities

• Manage all aspects of FLUXX online grants management platform including generating grant documents and ad hoc reports.
• Answer telephone, route calls and interact with the public, grantseekers and grantees.
• Organize and coordinate meetings and events for Executive Director, staff and Board.
• Support Program staff with grant processes, including development of Board docket materials and correspondence.
• Perform administrative and clerical functions, maintaining all files and routing correspondence.
• Light bookkeeping such as reconciling petty cash, tracking project expenses and preparing invoices, check requests and expense reports.
• Update the Foundation’s website and social media accounts.
• Manage use and upkeep of Foundation office, office equipment and supplies.
• Serve as liaison to financial department during annual audit.
• Prepare meeting materials and record minutes.
• Manage special projects and complete other duties as assigned.

Desired Attributes and Qualifications

• A Bachelor’s degree and minimum of 3 years paid professional experience, preferably at a Foundation.
• Strong technological expertise and demonstrated computer skills (Word, Excel, Adobe Acrobat, etc). Ability to ensure efficient and effective office functions. Experience with website maintenance (WordPress), social media and online grants management platforms (FLUXX) is a plus.
• Positive disposition, commitment and willingness to work in an environment that values mutual respect, self-reflection, shared learning and accountability. Must be flexible, have a sense of humor and the ability to maintain confidentiality and accept constructive feedback.
• Highly detailed oriented with strong written and oral communication skills.