Business Applications Analyst (GF)

Getty Foundation; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

The Getty Foundation seeks a Business Applications Analyst in the Grants Administration department. The role ensures that the Foundation's grants management system (Fluxx) and related business applications support international grantmaking efficiently.

You will maintain Fluxx, coordinate system releases, provide user training, audit data integrity, and collaborate across Getty Digital and external partners to meet evolving needs and digital workflow goals.

Qualifications

• 3-5 years business applications experience.
• Knowledge of Fluxx Grants Management or similar cloud-based grants management application.
• Knowledge of principles and practices of grants management and philanthropy.
• Ability to document business requirements for information management systems.

Responsibilities

• Applies in-depth knowledge of cloud-based grants management software to optimize grants management processes and workflows.
• Supports development, maintenance, and upgrading of the GMS; tests and implements releases and enhancements.
• Provides training and support to users at all levels of system engagement.
• Ensures data integrity by auditing and analyzing data.
• Develops data standards and user procedures; documents workflows and configurations.
• Collaborates with Getty Digital to develop business solutions and monitor interfaces/APIs (PeopleSoft, DocuSign, etc.).
• Manages reporting requirements; builds reports independently or with Getty Digital.
• Maintains user accounts and reviews security/permissions configurations.
• Serves as primary administrator of Grant Administration DocuSign account and workflow.

Tools

Fluxx Grants Management

PeopleSoft

DocuSign

Office 365

Job description

The Business Applications Analyst, based in the Grants Administration department of the Getty Foundation, works closely with colleagues across the institution and with external partners to ensure that the Getty’s grants management system (GMS) and related business applications and processes, efficiently and effectively support the Getty’s international philanthropic activities.

The Getty GMS, Fluxx, is the primary point of access for individuals and institutions internationally applying for and receiving Getty grants. Fluxx is also critical to grantmaking workflows, legal compliance, communications, documentation, reporting, and payment. The Business Applications Analyst plays a key role in maintaining the functionality and integrity of the GMS, facilitating user training, implementing improvements and enhancements to meet evolving needs, and supporting team efforts to meet the highest standards and best practice.

The ideal candidate will have knowledge of the principles of philanthropy; experience with grants management processes and workflows; strong analytical and information and data management skills; and experience administering data systems, preferably Fluxx or similar cloud-based grants management software. They will also value working collaboratively and will appreciate Getty’s mission to advance and share the world’s visual art and cultural heritage for the benefit of all.

Major Job Responsibilities

• Applies in-depth knowledge of cloud-based grants management software (Fluxx or similar grants management system) to optimize effective management of grants management systems, processes, and workflows from start to finish
• Supports development, maintenance, and upgrading of the GMS: identifies, recommends, tests and implements system releases, updates, and enhancements
• Provides training and support to users at all levels of system engagement
• Ensures data integrity by auditing and analyzing data
• Supports the development of data standards and user application procedures and documentation
• In partnership with Getty Digital, develops business problem solutions using information technology methods; monitors functionality of interfaces or APIs (PeopleSoft financials, the Getty data repository, the Getty Foundation’s online grants database, getty.edu/grants , DocuSign and others); develops and implements plans to resolve or correct data and system problems; manages business application vendor relationships
• Manages reporting requirements; builds reports independently or in collaboration with Getty Digital
• Supports the creation and maintenance of user accounts and regularly reviews and updates security and permission configurations
• Serves as primary administrator of the Grant Administration DocuSign account and workflow
• Participate in training and educational opportunities to augment knowledge and hands-on experience in all aspects of grants administration
• Works with Head of Grants Administration to plan and implement migration of remaining paper-based processes and documentation to an entirely digital workflow

Qualifications

• 3-5 years business applications experience

Knowledge, Skills and Abilities

• Knowledge of Fluxx Grants Management or similar cloud-based grants management application
• Knowledge of principles and practices of grants management and philanthropy
• Knowledge of principles and techniques of project management
• Knowledge of database reporting tools
• Knowledge of document and records management
• Knowledge of web management and editing
• Advanced knowledge of Microsoft Office suite of business applications, including Office 365
• Ability to document the business requirements to be used in the evaluation, development, enhancement, configuration, and/or acquisition of information management systems
• Ability to communicate technical issues to non- technical users
• Ability to create and maintain accessible documentation for users at all levels of skill