DATA SYSTEMS COORDINATOR

Wareham Public Schools; Wareham (MA); On-site; USD 70,000 - 78,000; Full time

Job summary

Wareham Public Schools is seeking a highly organized Data Systems Coordinator to maintain student information and district data integrity across multiple platforms. The role requires collaboration with district administrators and school staff to ensure accurate data collection, maintenance, reporting, and management.

The candidate will oversee system administration, staff onboarding/offboarding, and web presence while coordinating with SPED/School Directors on reporting requirements.

Qualifications

• Experience maintaining and coordinating district data systems and student information.
• Ability to manage multiple data submissions and reporting deadlines.
• Strong technical, analytical, and communication skills.

Responsibilities

• System Administration & Account Management for district software.
• Manage onboarding/offboarding across platforms.
• Serve as Webmaster and manage district social media channels.

Skills

Data systems coordination

Analytical mindset

Attention to detail

Communication skills

Multitasking

Education

Associate degree preferred

Tools

PowerSchool SIS

SmartFind Express

BrightArrow

VisualPST

TeachPoint/Vector Solutions

Clever

DESE Security Portal

Job description

Job Description

Wareham Public Schools is seeking a highly organized, detail-oriented, and motivated individual to serve as the District's Data Systems Coordinator. This position plays an essential role in maintaining the accuracy, integrity, and efficiency of the District's student information and data management systems. The Data Systems Coordinator will work collaboratively with district administrators, school personnel, and various departments to ensure the accurate collection, maintenance, reporting, and management of student and district data. The successful candidate will possess strong technical, analytical, organizational, and communication skills, along with the ability to manage multiple priorities and meet reporting deadlines.

Key Responsibilities:

• System Administration & Account Management
• Supported Platforms: PowerSchool SIS, SmartFind Express, BrightArrow, VisualPST, TeachPoint/Vector Solutions, Litix Academy, Droplet, EMS/Navigate 360, Smore, PageFreezer, DESE Security Portal, WMS Canva, and Clever.
• Manage staff onboarding & offboarding in all software platforms.
• Serve as Webmaster and manage official district social media (Facebook, Instagram, X/Twitter).
• Configure and maintain AutoSend, AutoComm, calendars, years/terms, grade displays, form letters, object reports, and report card templates across schools.
• Execute annual rollover, start-of-year, and end-of-year system procedures.
• Manage staff Work Assignment Reports (WARs) and assign MEPIDs.
• Collaborate with schools and departments to resolve data errors and validate submissions.
• State Certifications & Submissions: SIMS (3x/yr), EPIMS (2x/yr), SCS (2x/yr), SSDR (1x/yr), and annual P-EBT summer upload.
• Special Population Data: Review portal data and coordinate with SPED/School Directors prior to EOY certification for Foster, Homeless, and Restraint reporting.
• Audits & Annual Reports: Conduct duplicate student investigations, manage October dropout and graduation rate reporting, and complete CRDC collection/reporting cycles.
• Training and Professional Development: The District will provide training and ongoing support to ensure the Data Coordinator has the knowledge and skills necessary to perform their duties effectively. Opportunities to attend relevant training sessions and webinars will be made available during the employee’s regularly scheduled work hours.

Salary range from $70,000 - $78,000, based on experience. Private contract.

Position Type: Full-time

Job Details

• Job ID: 5966644
• Application Deadline: Nov 04, 2026 11:59 PM (UTC)
• Posted: Oct 22, 2026 12:00 AM (UTC)
• Starting Date: Dec 17, 2026

Welcome to Wareham Public Schools

Wareham is a great place offering all of the amenities of its neighbor Cape Cod but with a diverse and eclectic landscape that includes miles of coastline and rugged hideaways dotted with ponds and streams. Wareham is centrally located, with access from Route 6 and Interstates 195 and 495. The town also is close to the Lakeville MBTA commuter rail. Discussions continue about potentially extending rail service into Wareham. Offering a mix of recreational and business pursuits, Wareham is 36.7 square miles with about 22,000 residents.

VISION STATEMENT: Wareham Public Schools will provide challenging, engaging, innovative, globally minded educational experiences providing a competitive advantage for our students, our schools, and our community, creating a better world.

GUIDING THEMES: Scholarship: Success of transformative learning results transferred to college and career ready graduates becoming life‑long learners.

Goal(s): 1. Expand students’ capacity to learn by setting rigorous tasks, posing familiar and non-familiar problems, and encouraging perseverance and effort through conventional and innovative solutions.

Goal(s): 2. Create student-centered classrooms that follow an experiential, interdisciplinary approach that provide multiple pathways to a shared learning goal and reflect academic integrity and practical application.

Goal(s): 3. Expand curiosity, creativity and critical thinking skills through the exploration of new ideas by requiring student to plan, design, execute, and evaluate solutions.

Goal(s): 4. Expect students to communicate learning in multiple ways – orally, visually, in writing, and through movement in multiple media.

Leadership: WPS has established clear philosophies and prevailing norms, created by our leadership team. These are established by the vision and supported by the Strategic Plan.

Goal(s): 1. Build flexibility, adaptability, and resilience by setting challenging tasks.

Goal(s): 2. Help students learn from targeted feedback as a pathway to academic and personal growth.

Goal(s): 3. Develop student skills for self-reflection, self-motivation, self-direction, and personal responsibility.

Goal(s): 4. Encourage students to model and demonstrate ethical behavior, integrity, and personal accountability.

Goal(s): 5. Support students to set and pursue goals that lead to physical, emotional, and social wellness.

Citizenship: WPS will examine issues from different socio-economic and/or cross-cultural perspectives.

Goal(s): 1. Require students to examine issues from different socio-economic and/or cross-cultural perspectives.

Goal(s): 2. Consider complex problems as an individual and as a member of a diverse group.

Goal(s): 3. Work and communicate effectively and respectfully with others, both within and beyond the classroom.

Goal(s): 4. Engage with the world as a critical, principled participant.

Goal(s): 5. Teach and explore what it means to act with integrity.

Stewardship: Resources will be distributed and responsibly aligned to support the WPS vision and Strategic Plan.

Goal(s): 1. Secure the resources necessary to implement the strategic plan.

Goal(s): 2. Establish school-family-community partnerships that strengthen and sustain public education.

Goal(s): 3. Communicate setbacks, progress, and accomplishments through mass media, monthly newsletters, website postings.

Job Requirements

• Prefer college degree
• Ability to maintain and optimize district data systems including student information system
• Experience with Web Master duties
• Experience with MA DESE State reporting
• Experience with data collection and analysis
• Ability to create and manage databases of district tools for curriculum
• Great communication and collaboration skills
• At least 5 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Tracie Cote , Director of Teaching, Learning, & Technology
• 4 Viking Drive
• Wareham, Massachusetts 02571
• Phone: [phone]
• Email: [e-mail]