Data & Programs Associate — Global Events (Hybrid)

Milken Institute; Santa Monica (CA); Hybrid; USD 43,000 - 44,000; Full time

Benefits offered by this job

Life Insurance

Paid Time Off

Family Leave

Fertility Support

Disability Insurance

FSAs

Pet Insurance Discount

Training & Development: LinkedIn Learn

Job summary

The Milken Institute is seeking an Associate, Programming Data & Operations in Santa Monica to support finance and business programming across global events. You will manage CRM data, program grids, and speaker scheduling, coordinating with Business and Program Development and other teams.

The role requires highly organized, detail-oriented work in a fast-paced setting, with hybrid in-office and remote days. Travel may be required for events and off-site activities.

Qualifications

• Minimum of three years of relevant experience in business development, programming, events, database management, or a related field.
• Excellent organizational skills and the ability to manage multiple projects, deadlines, and large volumes of information simultaneously.
• Excellent oral and written communication skills.
• Self-starter who demonstrates initiative, productivity, good judgment, and consistent follow-through.
• Team-oriented and willing to support colleagues as priorities shift and deadlines approach.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint; experience with Salesforce, CRM systems, event-management platforms, or project-management tools preferred.
• Strong digital literacy, including the ability to quickly learn and effectively use CRM platforms, collaboration tools, data-management systems, AI-enabled productivity tools, and emerging technologies to improve workflow efficiency, research, communication, and program execution.
• Comfortable using and actively experimenting with AI tools (e.g., Claude, Copilot, Agentforce) to support data entry, quality control, and document drafting — with an eagerness to keep learning and applying new implementations to improve efficiency and accuracy.
• Intellectual curiosity and an interest in global finance, markets, business, technology, and current events.
• Ability to work effectively in a fast-paced, collaborative, and globally focused environment.

Responsibilities

• Audit and maintain internal CRM and program databases, including Salesforce, to ensure data accuracy, completeness, and consistency.
• Create, maintain, and update program grids and master schedules for Milken Institute conferences and international summits.
• Track speaker availability, requests, invitations, confirmations, and scheduling.
• Maintain accurate panel information, including titles, descriptions, speakers, moderators, timing, locations, and other program details.
• Take detailed notes during team meetings, speaker discussions, and conference calls to ensure clarity, accountability, and alignment.
• Facilitate screen sharing, conference-call logistics, and other virtual meeting requirements.
• Support day-to-day programming operations, event logistics, registration workflows, and speaker coordination.
• Maintain clear records of program changes and ensure updates are reflected consistently across internal systems.
• Draft and facilitate communications to Business Development, Programming, Speaker Relations, and other internal stakeholders regarding program developments and processes.
• Collaborate across departments to ensure timely execution of program milestones and deliverables.
• Duties as assigned.

Skills

Organizational skills

Communication skills

Self-starter

Team oriented

Digital literacy

AI tools familiarity

Tools

Salesforce

CRM systems

Event platforms

PM tools

Job description

The Milken Institute is seeking an Associate, Programming Data & Operations in Santa Monica to support finance and business programming across global events. You will manage CRM data, program grids, and speaker scheduling, coordinating with Business and Program Development and other teams.

The role requires highly organized, detail-oriented work in a fast-paced setting, with hybrid in-office and remote days. Travel may be required for events and off-site activities.