Data Processing Specialist

Graphic Village; Cincinnati (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Graphic Village is hiring a Data Processing Specialist in Cincinnati, OH. The role focuses on evaluating, processing, and preparing address data for mailing activities across retail and direct mail markets.

You will interpret instructions, estimate timelines, and ensure data quality using multiple software tools, including USPS-compliant processes, while collaborating with List Services teams. This is a full-time position in a professional office setting.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of direct mail/print industry experience preferred.
• Strong data processing and attention to detail.
• Proficient with Excel and mailing list handling tools.

Responsibilities

• Interpret job instructions to perform data and mail preparation tasks.
• Estimate completion dates and update production schedules.
• Process and standardize address data using USPS guidelines.
• Perform record selection, parsing, and deduplication with software.
• Prepare data for output to labels or electronic files.
• Follow HIPAA policies and procedures.

Skills

Data processing

Excel

Attention to detail

Team collaboration

Verbal and written communication

Education

High school diploma or equivalent

Tools

PAVE

CASS address matching

Job description

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Careers

Why Work at Graphic Village?

We believe that people are the key to our continued growth and success. We have a great team and a positive working environment that provides challenging opportunities – allowing for personal growth and development. Every day is a chance to bring new ideas and energy to the table that drives positive change in the work we do, the way we work, and the impact we have on our clients and the industry. We look for people who bring passion and accountability to their careers, those who want to succeed and enjoy their work. This is a place where you will grow and thrive, knowing that you not only bring value and new thinking to every project, but that you also help evolve the standard of print in the industry. We are proud of the level of talent and professionalism that can be found in every area of our company; and are always looking for smart, enthusiastic people to further enhance and diversify our team. We have an ongoing open door submission policy, and if you are interested in joining us, check out our open positions or submit your resume below.

• Mission
• Vision
• Values

Mission

At Graphic Village, we redefine the power and possibility of print through collaboration, innovation, and a commitment to excellence. Our mission is to empower clients by delivering comprehensive print, packaging, environmental graphics, and fulfillment solutions from a versatile, one-stop resource. Through genuine one-to-one relationships, we immerse ourselves in our clients’ stories, becoming true partners in their success. With collaboration at the forefront of everything we do, we set ourselves apart, ensuring that as your trusted printing partner, we surpass service and quality expectations to jointly craft success in today’s dynamic business market.

Position: Data Processing Specialist Location: Cincinnati, OH
Job Id: 517 # of Openings: 1 Summary The Data Processing Specialist performs technical work in support of List Services operation. Work involves evaluating, processing, and preparing address data for mailing activities within the retail, catalog, publication, and direct mail markets.

Responsibilities:

• Interpret job instructions to perform necessary data and mail preparation production processes. Review job instructions for accuracy and completeness, and if discrepancies are found, facility the creation of new instructions with a List Services Representative
• Estimate job completion dates and communicate job progress through the relevant production processes. Update production schedule
• Evaluate customer input data to generate useable internal house format utilizing custom and third-party software.
• Perform record selection, field parsing, record splitting, data standardization, removal of extraneous data, append data, and identification and correction of floating data. Standardize data utilizing CASS address matching software to ensue data integrity and improve mail deliverability.
• Review "before" and "after" address versions and interpret software status and error codes to validate results
• Set matching and priority criteria to eliminate duplicate addresses utilizing custom and third-party software. Review record matches to determine if the "best" records are chosen
• Perform mail preparation utilizing PAVE certified software to achieve optimal postage discounts
• Layout and format data to manufacturing and customer requirements for output to labels, to an inkjet printer file, or to an electronic file
• Understand and follow HIPAA policies and procedures

Competencies:

• Knowledge of Microsoft Office products with focus on Excel and Word.
• Working knowledge of various file formats/types (.csv, .txt, .dbf, etc.)
• Excellent computer/data processing skills through certification and/or previous job training.
• Excellent written and verbal communication skills
• Must be able to work in a team environment.
• Must possess good decision-making skills
• Strong analytical and problem-solving skills required
• Ability to remain calm and stay on target under pressure and tight timelines.
• Knowledge of BCC, Mail Manager, or similar preferred.
• Knowledge of using presorted mailing lists in accordance with USPS regulations desired
• Knowledge of address components

Required Education and Experience:

• High school diploma or equivalent
• 2-3 years’ direct mail/print industry experience

Work Environment This job generally operates in a professional office environment but may frequently need to work with employees in a production environment where he/she may be exposed to fumes or airborne particles, moving mechanical parts, vibration and moderate to loud noise level. This role routinely uses standard office equipment such as computers and smartphones. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The person in this position frequently communicates with other employees in person, over the phone and electronically. This is a largely sedentary role. However, while performing the duties of this job, the employee is occasionally required to move about the office and production areas to access other departments, files, office machinery, etc. Close visual acuity is required to Prepare and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading; visual inspection involving small defects; small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. Position Type/Expected Hours of Work This is a full-time position with a standard schedule of 40 hours per week. Overtime may be required dependent upon business necessity. AAP/EEO Statement Graphic Village is committed to using recruiting and hiring techniques that attract a diverse pool of applicants. We will use selection criteria, processes and techniques that are fair; that identify quality applicants with the necessary skill set for success; and that have no adverse impact on minorities, women, disabled persons, or members of other protected classes. We are an E-Verify participating employer and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. It is Graphic Village policy to provide equal opportunity in employment to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information, marital, military, veteran or citizenship status, pregnancy, childbirth or related medical condition, or any other status protected by law. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Committed to Giving Back

Graphic Village strives to operate as a responsible, environmentally-conscious business committed to helping our communities grow and thrive. For years, we have focused on delivering against our sustainability goals and practicing a range of green initiatives. We also proudly support local and national organizations that provide much-needed services throughout the communities we serve.