Data Operations Coordinator

H Mart; Carlstadt (NJ); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

401(k) with company match

Life Insurance & AD&D

Paid time off

Job summary

H Mart is seeking a Data Operations Coordinator to oversee daily invoicing, maintain orderly records, and align shipment documentation with real-time ERP activity.

You will manage the invoicing queue, perform routine reconciliations, assist with monthly closes, and onboard new associates while ensuring standardized procedures across the data management team. Proficiency in English and Korean (reading, writing, verbal) is required.

Qualifications

• Associate or BA in Business Administration, Trade, Logistics or similar preferred.
• 1-3 years of administrative experience.
• General computer proficiency; basic accounting knowledge (debits/credits, AR aging).
• Working knowledge of Microsoft Office; proficiency in English and Korean (Reading, Writing, Verbal).
• Prior experience in an ERP system and in billing / AR / AP / clerical work.

Responsibilities

• Manage the daily invoicing queue — assign, track, and follow up on open items.
• Process routine invoicing, credit memos, and re-issues in the ERP.
• Reconcile straightforward invoice-to-order-to-shipment cases; elevate exceptions to Specialists.
• Maintain organized records and simple performance reports (volume, turnaround, error rate).
• Support monthly close activities with routine reports.
• Onboard Associates and answer routine procedural questions.

Skills

Attention to detail

Numerical accuracy

Office software

ERP literacy

Education

Associate or BA in Business Administration, Trade, Logistics or similar

Tools

ERP systems

Microsoft Office

Job description

H Mart is looking for an organized and structured Data Operations Coordinator to manage our daily invoicing operations and maintain high-standard recordkeeping. Acting as a key operational anchor within our data management team, you will keep order and shipment documentation aligned with real-time financial activity in our ERP system. You will oversee daily invoicing workflows, handle standard reconciliations, and serve as an essential resource for onboarding new associates and keeping internal procedures running smoothly.

Duties And Responsibilities

• Manage the daily invoicing queue — assign, track, and follow up on open items.
• Process routine invoicing, credit memos, and re-issues in the ERP.
• Reconcile straightforward invoice-to-order-to-shipment cases; elevate exceptions to Specialists.
• Maintain organized records and simple performance reports (volume, turnaround, error rate).
• Support monthly close activities with routine reports.
• Onboard Associates and answer routine procedural questions.

Education And Requirements

• Associate or BA in Business Administration, Trade, Logistics or similar preferred
• 1-3 years of administrative experience
• General computer proficiency
• General understanding of ERP systems
• Comfort with numerical accuracy and daily close routines
• Working knowledge of Microsoft Office
• Proficiency in English and Korean (Reading, Writing, Verbal)
• Prior experience in an ERP system preferred
• Prior billing / AR / AP / clerical experience
• Basic accounting knowledge (debits/credits, AR aging)

Benefits

• Health, Dental & Vision insurance / EAP (Employee Assistance Program) per company policy
• 401 (k) Retirement Plan with up to 5% match per company policy
• Life Insurance and AD&DD (Accidental death & Dismemberment) per company policy
• BTA Insurance (Business Travel Accident Coverage)
• Company provided lunch
• Paid-time off (PTO) and Paid Holidays per company policy
• Celebration & Condolence Benefits per company policy
• Employee Discount Program (5%)
• Holiday Gift certificates per company policy
• FSA (Flexible Spending Account) per company policy
• DCFSA (Dependent Child Care Spending Account) per company policy

Work Hours

7:30 AM - 4:30 PM, Monday ~ Friday

Salary Range

$48,000 - $61,650