Data Entry Specialist at Talemexa

Feedinkoo: Remote Jobs; United States; Remote; USD 21,000 - 28,000; Full time

Job summary

Talemexa Pvt Ltd is hiring a detail-oriented Data Entry Specialist to maintain accurate candidate and client records across ATS, CRM, and spreadsheets. You will review data for errors, duplicates, and missing information while upholding confidentiality and data privacy standards.

The role suits candidates with 0–2 years of experience, including freshers with strong computer skills and a 40 WPM typing pace. Organization, reliability, and learning willingness are essential.

Qualifications

• High school diploma or equivalent required; further education is an advantage.
• 0–2 years of experience in data entry, administrative support, back-office operations, or a related field.
• Freshers are welcome to apply.
• Typing speed of at least 40 words per minute (WPM), with a strong focus on accuracy.
• Good working knowledge of Microsoft Excel and basic computer applications.
• Familiarity with ATS, CRM platforms, spreadsheets, or database systems is preferred.

Responsibilities

• Enter and Update Records: Accurately enter candidate and client information into ATS, CRM platforms, spreadsheets, and other authorized systems.
• Verify Data Accuracy: Review records for completeness, consistency, and correctness before saving or updating information.
• Identify Errors and Duplicates: Detect duplicate profiles, incorrect entries, missing fields, and inconsistencies, and correct them according to established procedures.
• Maintain Confidentiality: Handle personal and business information responsibly and follow applicable data privacy requirements and company policies.
• Meet Productivity Targets: Complete assigned data entry tasks within deadlines while maintaining required typing speed and accuracy standards.
• Use Microsoft Excel: Organize, filter, sort, update, and validate information using Excel and other relevant spreadsheet tools.
• Flag Missing Information: Identify incomplete records and communicate with recruiters or relevant team members to obtain the necessary details.
• Maintain Organized Databases: Follow standard data entry formats, naming conventions, and recordkeeping procedures to ensure information remains accessible.
• Perform Quality Checks: Conduct routine reviews to identify mistakes and help maintain clean, dependable databases.
• Support Recruitment Operations: Ensure recruiters have access to accurate candidate and client information for their daily activities.
• Follow Established Workflows: Adhere to internal guidelines, quality standards, and approved procedures for handling data.
• Collaborate with Colleagues: Communicate clearly with supervisors and team members regarding discrepancies, pending updates, and completed assignments.

Skills

Data entry accuracy

Typing speed 40 WPM

Microsoft Excel proficiency

ATS and CRM familiarity

Data validation

Attention to detail

Confidentiality

Time management

Teamwork

Basic computer skills

Communication

Quality assurance

Education

High school diploma or equivalent

Tools

ATS

CRM platforms

Microsoft Excel

Job description

Talemexa Pvt Ltd is committed to providing technology-driven solutions that help businesses streamline operations, improve efficiency, and manage information effectively. Our teams rely on accurate, well-organized data to support recruitment activities, maintain dependable records, and deliver a positive experience for candidates and clients.

We value accuracy, accountability, confidentiality, and teamwork. Our goal is to maintain efficient business processes through reliable data management and a culture of continuous improvement.

About the Role

Talemexa Pvt Ltd is seeking a detail-oriented and dependable Data Entry Specialist to maintain accurate and up-to-date candidate and client records across our internal systems. This role is important to ensuring that recruiters and other team members can access complete, consistent, and reliable information.

The successful candidate will enter and update records in applicant tracking systems (ATS), customer relationship management (CRM) platforms, and spreadsheets. You will review data for errors and duplicates, identify missing information, and follow established procedures to protect confidential records.

This opportunity is suitable for candidates with 0–2 years of experience, including freshers who have strong computer skills, good typing speed, and a willingness to learn. The ideal candidate is organized, reliable, and committed to maintaining high standards of data quality.

Key Responsibilities

• Enter and Update Records: Accurately enter candidate and client information into ATS, CRM platforms, spreadsheets, and other authorized systems.
• Verify Data Accuracy: Review records for completeness, consistency, and correctness before saving or updating information.
• Identify Errors and Duplicates: Detect duplicate profiles, incorrect entries, missing fields, and inconsistencies, and correct them according to established procedures.
• Maintain Confidentiality: Handle personal and business information responsibly and follow applicable data privacy requirements and company policies.
• Meet Productivity Targets: Complete assigned data entry tasks within deadlines while maintaining required typing speed and accuracy standards.
• Use Microsoft Excel: Organize, filter, sort, update, and validate information using Excel and other relevant spreadsheet tools.
• Flag Missing Information: Identify incomplete records and communicate with recruiters or relevant team members to obtain the necessary details.
• Maintain Organized Databases: Follow standard data entry formats, naming conventions, and recordkeeping procedures to ensure information remains accessible.
• Perform Quality Checks: Conduct routine reviews to identify mistakes and help maintain clean, dependable databases.
• Support Recruitment Operations: Ensure recruiters have access to accurate candidate and client information for their daily activities.
• Follow Established Workflows: Adhere to internal guidelines, quality standards, and approved procedures for handling data.
• Collaborate with Colleagues: Communicate clearly with supervisors and team members regarding discrepancies, pending updates, and completed assignments.

Qualifications and Experience

• High school diploma or equivalent is required; additional education is an advantage.
• 0–2 years of experience in data entry, administrative support, back-office operations, or a related field.
• Freshers are welcome to apply.
• Typing speed of at least 40 words per minute (WPM), with a strong focus on accuracy.
• Good working knowledge of Microsoft Excel and basic computer applications.
• Familiarity with ATS, CRM platforms, spreadsheets, or database systems is preferred.
• Strong attention to detail and the ability to identify errors and inconsistencies.
• Understanding of confidentiality and responsible handling of personal information.
• Good organizational skills and the ability to manage repetitive tasks efficiently.
• Reliability, punctuality, and a willingness to learn new systems and procedures.
• Ability to meet daily productivity and quality expectations.

Required Skills and Competencies

• Data entry and record management
• Microsoft Excel and spreadsheets
• Typing speed and accuracy
• ATS and CRM data management
• Data validation and quality assurance
• Error detection and duplicate identification
• Attention to detail
• Confidentiality and data privacy
• Time management and organization
• Basic computer proficiency
• Communication and teamwork
• Accuracy under deadlines

Why Join Talemexa Pvt Ltd?

At Talemexa, you will have the opportunity to develop practical skills in data management, recruitment operations, and business administration. You will gain experience using professional systems and structured workflows while contributing to the accuracy and reliability of business information.

We encourage continuous learning, accountability, and collaboration, making this an excellent opportunity for individuals looking to establish or grow their careers in data entry and administrative support.

Equal Opportunity Employer

Talemexa Pvt Ltd is committed to providing equal employment opportunities to qualified candidates. We value diversity, inclusion, and a respectful workplace. Applicants are evaluated based on their relevant skills, qualifications, experience, and potential.

Salary: To be discussed during the interview.