Data Entry Specialist

Fathom Robotics; United States; Remote; USD 23,000 - 26,000; Part time

Job summary

Fathom Robotics is seeking a Data Entry Specialist to support finance and people operations by entering, updating, and verifying records such as timesheets, expenses, vendor and invoice data, and employee records. This is an entry-level, part-time remote role averaging 5–10 hours per week.

You will work from source documents in Unanet, ensure data accuracy for payroll and client billing, and help with month-end close while maintaining confidentiality.

Qualifications

• Entry-level role; no minimum experience required.
• Experience with data entry and HR/payroll systems preferred.
• Ability to handle confidential information with discretion.
• Proficient in spreadsheet software.

Responsibilities

• Enter and update timesheets, expenses, invoices, and payroll data.
• Ensure accuracy by verifying against source documents and flag discrepancies.
• Maintain confidentiality per data-handling policies.

Skills

Attention to detail

Data entry

Remote work

Discretion

Spreadsheet skills

Reliability

Communication

Education

Accounting coursework or certificate

Bookkeeping knowledge

Payroll or HR exposure

Tools

Unanet

QuickBooks Online

QuickBooks Time

Excel/Sheets

Job description

ABOUT FATHOM ROBOTICS

Fathom Robotics provides operations, maintenance, training, and applied engineering services for uncrewed maritime systems supporting U.S. Government and commercial defense programs. We have multiple active projects across a variety of government and commercial clients and are actively fielding systems in operational environments.

ROLE OVERVIEW

The Data Entry Specialist supports Fathom Robotics’ finance and people operations by entering, updating, and checking the records that keep the business running: timesheets, expenses, vendor and invoice information, and employee records. This is an entry-level, part-time remote role for someone who is careful, consistent, and comfortable working with confidential information. You will work from source documents and clear instructions, flag anything that does not match, and help keep our records accurate as Fathom grows and moves its timekeeping and project accounting into Unanet. Accuracy matters here: payroll, client billing, and government contract reporting all depend on the data this role enters.

LOCATION: Remote

WORK TYPE: Part-Time

CLEARANCE: US Person Required | No Clearance Required | Background Check Required

PROGRAM CONDITIONS

This is a fully remote, part-time position averaging 5–10 hours per week. Hours are flexible, but some work is tied to deadlines; expect hours to cluster around payroll and timesheet cutoffs and month-end close, with work completed within the turnaround times set by your manager. You will need reliable high-speed internet and a private workspace where confidential financial and employee information cannot be viewed or overheard by others. Work is performed only in Fathom-approved systems and accounts, following Fathom’s security and data-handling requirements. No travel is required

RESPONSIBILITIES

• Enter and update financial records accurately, including employee timesheets, expense reports and receipts, vendor information, and invoice details, using source documents provided by the finance team Enter and maintain employee records, such as new-hire information, personnel changes, and required forms, in Fathom’s HR and payroll systems Check entries against source documents before submitting and identify missing, inconsistent, or duplicate information Report discrepancies and questions to your manager promptly rather than correcting source data on your own judgment
• Organize, name, and file supporting documents in the designated company systems so records are complete and easy to retrieve Help with data entry, record setup, and validation as Fathom transitions timekeeping and project accounting into Unanet Handle all financial and employee information confidentially and follow Fathom’s data-handling, access, and security procedures Meet processing deadlines tied to payroll, timesheet, and month-end cycles, and communicate early if a deadline is at risk

Desired Qualifications:

• No minimum years of professional experience required; this is an entry-level role. Some exposure todata entry, office administration, bookkeeping, payroll, or HR records through work, internships, ocoursework is expected
• Familiarity with entering financial and human resources data (for example, timesheets, expenses, invoices, or employee records)
• Strong attention to detail and a demonstrated habit of checking your own work
• Working proficiency with spreadsheets (Microsoft Excel or Google Sheets) and comfort learning new web-based business systems
• Ability to handle confidential financial and personal information with discretion
• Clear written communication and reliability working independently on a remote, part-time schedule
• Reliable high-speed internet and a private workspace suitable for handling confidential information
• US person status required (defense program context)
• Must be able to pass a background check

Preferred Backgrounds:

• Experience using Unanet (timekeeping, project accounting, or financials)
• Experience with QuickBooks Online, QuickBooks Time, or a similar accounting or payroll system
• Coursework or a certificate in accounting, bookkeeping, business administration, or human resources
• Exposure to government contractor timekeeping or record-keeping practices

Compensation: $17-$19 an hour

Fathom Robotics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.