Data Entry Specialist

Aston Carter; Pennsauken Township (NJ); On-site; USD 33,000 - 36,000; Full time

Job summary

Aston Carter is seeking a Technical Documentation & Maintenance Data Specialist to support a hands-on maintenance documentation project in Pennsauken, NJ. You will convert equipment manufacturer manuals into clear, standardized procedures for maintenance teams and ensure data accuracy in SAP or a CMMS.

On-site assignment of about six months with potential extension, requiring strong attention to detail, solid experience in data entry, and ability to collaborate with technical and operations

Qualifications

• Previous experience with data entry, technical documentation, document control, or maintenance records.
• Experience working in SAP, a CMMS, or a similar enterprise system.
• Strong Microsoft Excel and Word skills.
• Ability to read technical information and turn it into clear, easy-to-follow procedures.
• Experience writing or maintaining SOPs, work instructions, or technical procedures.
• Excellent attention to detail and the ability to identify and correct data discrepancies.
• Strong organizational skills and the ability to manage multiple documents, records, and priorities.
• Strong written communication skills.
• Ability to work independently while collaborating with technical and operational teams.

Responsibilities

• Review manufacturers equipment manuals and translate maintenance instructions into clear, standardized internal procedures.
• Create and document Standard Operating Procedures (SOPs) for equipment and facility maintenance activities.
• Enter, update, and maintain maintenance and equipment information in SAP or a CMMS.
• Review existing records for errors, inconsistencies, and duplicate information.
• Organize and maintain maintenance records, procedures, and supporting documentation.
• Use Microsoft Excel and Word to organize, format, and manage technical data.
• Follow established document-control standards to ensure information is accurate and consistent.
• Manage a high volume of documentation while maintaining strong attention to detail.
• Partner with internal stakeholders to clarify technical information and ensure procedures accurately reflect maintenance requirements.
• Provide data or order-entry support as needed.

Skills

Data entry

Technical documentation

Document control

Maintenance records

Technical reading

SOP writing

Attention to detail

Organizational skills

Written communication

Independent work

Tools

SAP

CMMS

Excel

Word

Job description

Job Description

Were looking for a Technical Documentation & Maintenance Data Specialist to support a maintenance and facilities documentation project. In this role, youll take technical maintenance information from equipment manufacturers and turn it into clear, standardized procedures that maintenance teams can use. Youll also help ensure equipment and maintenance data is accurate, organized, and properly maintained within SAP or a CMMS system.

This is an on-site, approximately 6-month assignment with the potential to extend based on business needs and performance.

What Youll Do

• Review manufacturers equipment manuals and translate maintenance instructions into clear, standardized internal procedures.

• Create and document Standard Operating Procedures (SOPs) for equipment and facility maintenance activities.

• Enter, update, and maintain maintenance and equipment information in SAP or a CMMS.

• Review existing records for errors, inconsistencies, and duplicate information.

• Organize and maintain maintenance records, procedures, and supporting documentation.

• Use Microsoft Excel and Word to organize, format, and manage technical data.

• Follow established document-control standards to ensure information is accurate and consistent.

• Manage a high volume of documentation while maintaining strong attention to detail.

• Partner with internal stakeholders to clarify technical information and ensure procedures accurately reflect maintenance requirements.

• Provide data or order-entry support as needed.

What Were Looking For

• Previous experience with data entry, technical documentation, document control, or maintenance records.

• Experience working in SAP, a CMMS, or a similar enterprise system.

• Strong Microsoft Excel and Word skills.

• Ability to read technical information and turn it into clear, easy-to-follow procedures.

• Experience writing or maintaining SOPs, work instructions, or technical procedures.

• Excellent attention to detail and the ability to identify and correct data discrepancies.

• Strong organizational skills and the ability to manage multiple documents, records, and priorities.

• Strong written communication skills.

• Ability to work independently while collaborating with technical and operational teams.

Especially Helpful

Experience with any of the following would be a plus:

• Facility or equipment maintenance documentation

• CMMS maintenance data

• Technical or procedure writing

• Document control

• SAP ERP

• Manufacturing, facilities, engineering, or maintenance environments

Schedule

• On-site

• Monday through Friday

• 8:00 a.m. to 5:00 p.m.

• Approximately 6-month assignment, with potential for extension

Why This Opportunity?

This role is a good fit for someone who likes combining technical documentation, data management, and process improvement. Rather than simply entering information, youll help create an organized maintenance documentation system that makes critical equipment information easier for teams to access and use.

Job Type & Location

This is a Contract position based out of Pennsauken, NJ.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully onsite position in Pennsauken,NJ.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.