Digital Records Technician

BrightKey; Harmonville (PA); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k

Paid Time Off

Job summary

BrightKey in Plymouth Meeting, PA, is seeking an experienced Digital Records Technician to convert physical documents into meticulously organized, searchable digital records. You will scan, index, and maintain files within our document management system, upholding accuracy, quality, and confidentiality.

The ideal candidate has 1–3 years in scanning and records management, plus proficiency with MS Office and SharePoint.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1-3 years of experience in document scanning, records management, or office operations.
• Experience with high-volume, large format scanners and imaging equipment.
• Familiarity with document management systems (DMS/ECM) is a plus.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality.

Responsibilities

• Convert physical documents to digital records by scanning and entering into the system.
• Conduct QA reviews to verify accuracy, completeness, and indexing.
• Verify image quality and legibility.
• Assist with inventorying and organizing physical records scheduled for digitization.
• Maintain scanning equipment and coordinate maintenance.
• Collaborate with managers to prioritize digitization projects.
• Protect confidential information per security standards.

Skills

Document scanning

Records management

Data entry

SharePoint

Microsoft Office

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Associate degree preferred

Job description

BrightKey is looking for an experienced Digital Records Technician in Plymouth Meeting, PA!

The Digital Records Technician is responsible for converting corporate materials and documents into organized, searchable digital records. This position plays a key role in preserving company information by scanning, indexing, organizing, and maintaining electronic files within the organization's document management system. The ideal candidate is highly organized, detail-oriented, and committed to maintaining the accuracy, quality, and confidentiality of company records. Prior experience in digital records, scanning and document management is highly preferred.

Key Information

• Full Time, Monday - Friday
• First Shift, 7:30am to 4:00pm
• Pay Range: $18.00 - $19.00 per hour
• Benefits including Medical, Dental, Vision, 401k, and Paid Time Off
• Location: Onsite in Plymouth Meeting, PA

Ideal Experience For The Digital Records Technician Position

• 1-2 years of experience with document scanning and digitization
• Experience in operating large format scanning, imaging and digitization equipment and machines
• Strong computer skills, including experience in data entry, experience with SharePoint (or similar) is highly preferred.
• Quality assurance, checking for accuracy and proper indexing
• Digital records/filing

Key Responsibilities For The Digital Records Technician

• Converting existing physical/paper documents and records to digital records by scanning and entering them into the computer system.
• Conduct quality assurance reviews to verify document accuracy, completeness, and proper indexing.
• Verify image quality and ensure scanned documents are complete, legible, and accurately reproduced.
• Assist with inventorying and organizing physical records scheduled for digitization.
• Maintain scanning equipment and coordinate service or maintenance when necessary.
• Collaborate with department managers to prioritize digitization projects and ensure timely completion.
• Protect confidential and sensitive information while adhering to company security and privacy standards.

Required Skills And Experience

• High school diploma or equivalent required; associate degree preferred.
• One to three years of experience in document scanning, records management, administrative support, or office operations preferred.
• Experience using high-volume, large format document scanners and imaging equipment preferred.
• Familiarity with document management systems (DMS), enterprise content management (ECM) software, or electronic filing systems is a plus.
• Experience using Microsoft Office, including Word, Excel, Outlook, and Adobe Acrobat.
• Strong organizational and time management skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to maintain confidentiality when handling sensitive company information.

All offers of employment are subject to the successful completion of a comprehensive background check and pre-employment screening.

BrightKey is dedicated to being an organization where all employees are treated with dignity and respect. We expect all our employees to maintain a workplace free from harassment and discrimination. Our focus is on merit-based standards in all hiring, promoting, performance evaluations and employment decisions. We strive to be a workplace where individuals of all backgrounds can succeed and thrive, regardless of race, religion, national origin, gender, sexual orientation, age, marital status, veteran, or disability status.