Data Entry Specialist

Talentoma; Delaware; Remote; USD 39,000 - 58,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Data Entry Specialist to maintain organized operational information and support internal teams from a fully remote U.S. location in Delaware. The role requires a 40-hour weekly commitment and involves updating trackers, reviewing source details, and ensuring timely handoffs.

You will work within an administrative operations team led by the team lead, collaborating with coordinators, supervisors, and request owners to ensure accurate, up-to-date data across systems.

Qualifications

• High school diploma or equivalent.
• 1–2 years of related administrative or data-focused experience.
• Familiarity with structured spreadsheets, standardized fields, and organized tracker updates.
• Working knowledge of Microsoft Excel formulas, filters and tables.
• Working knowledge of Jira for updating task status and handoffs.
• Ability to enter alphanumeric and numerical information carefully with consistent formatting.
• Clear written communication for concise status notes, follow-up emails, and escalation summaries.
• Authorized to work in the United States; fully remote work from Delaware.

Responsibilities

• Receive assigned requests through a shared queue, emails, and task tickets, then sort them by priority and required completion date.
• Review source files, forms, and request details for readable information, expected fields, and clear ownership before beginning an update.
• Enter approved details into spreadsheets and data entry tools using established formats and naming conventions.
• Maintain task status, request notes, and handoff details in Jira so work remains visible to the team.
• Compare entered values with source materials, correct discrepancies, and flag unclear or missing details before closing an item.
• Apply consistent labels, dates, categories, and file references for quick location of current information.
• Follow up with request owners by email when details are incomplete or unavailable.
• Escalate unresolved questions and priority conflicts to the administrative team lead with background notes.
• Complete updates in sequence, ensure required fields are populated, and mark requests ready for review or closure.
• Support tracker upkeep by identifying duplicates and outdated notes.
• Meet quality expectations through accurate entries, timely turnaround, and complete notes.

Skills

Attention to detail

Data entry

Written communication

Time management

Education

High school diploma

Tools

Microsoft Excel

Jira

Job description

Monthly Pay: $3,484 - $5,204 USD per month

Summary:

An incoming request is opened, checked against source details, entered into shared trackers, reviewed, and closed with clear status notes. As a Data Entry Specialist, you will maintain organized, usable operational information that helps internal teams act from current details. You will work on an administrative operations team under an administrative team lead and collaborate with coordinators, supervisors, and request owners. This Contract position is fully remote and work from home in Delaware, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary. Your careful updates will support timely handoffs, dependable reporting, and consistent workflow visibility.

Job Responsibilities:

• Receive assigned requests through a shared queue, emails, and task tickets, then sort them by priority and required completion date.
• Review source files, forms, and request details for readable information, expected fields, and clear ownership before beginning an update.
• Enter approved details into a spreadsheets and data entry tool such as Microsoft Excel using established field formats and naming conventions.
• Maintain task status, request notes, and handoff details in a project management tool such as Jira so work remains visible to the team.
• Compare entered values with source materials, correct clear discrepancies, and flag unclear or missing details before closing an item.
• Apply consistent labels, dates, categories, and file references so teammates can locate current information quickly.
• Follow up with request owners by email when source details are incomplete, conflicting, or unavailable within the expected workflow.
• Escalate unresolved questions, repeat discrepancies, and priority conflicts to the administrative team lead with concise background notes.
• Complete assigned updates in sequence, confirm that required fields are populated, and mark requests ready for review or closure.
• Support routine tracker upkeep by identifying duplicate entries, outdated status notes, and items needing a current owner.
• Meet quality expectations through accurate entries, timely turnaround, complete notes, and appropriate follow-up on open questions.

Qualifications:

• High school diploma or equivalent.
• Related administrative or data-focused experience of about 1-2 years preferred.
• Familiarity with structured spreadsheets, standardized fields, source-to-entry comparison, and organized tracker updates.
• Working knowledge of a spreadsheets and data entry tool such as Microsoft Excel, including formulas, filters, and tables.
• Working knowledge of a project management tool such as Jira for updating task status and communicating handoffs.
• Ability to enter alphanumeric and numerical information carefully while maintaining consistent formatting across repeated updates.
• Clear written communication for concise status notes, follow-up emails, and escalation summaries.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home in Delaware, United States.
• Structured onboarding and training on Microsoft Excel, Jira, request workflows, and team standards.
• Regular check-ins with the administrative team lead to review priorities, questions, and workflow updates.
• Skill building in spreadsheet navigation, task tracking, source review, and operational information upkeep.

Health coverage, paid leave, a 401(k), bonus opportunities, and stipends.