Data Entry Specialist

Kelly Professional & Industrial; Charleston (WV); On-site; USD 24,108 - 26,174; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Job summary

A staffing firm is seeking a Data Entry / Billing Clerk in Charleston, WV. The role involves preparing invoices, managing accounts payable, and requires at least a high school diploma and prior experience in data entry. Strong Excel skills and attention to detail are essential. This is a contract role for 3-4 months with an hourly pay range of $17.50 - $19.00.

Qualifications

• Prior experience in data entry, accounting, or similar.
• Looking for someone with excellent data entry skills.
• Ability to learn web-based applications.

Responsibilities

• Prepare weekly and monthly summary invoicing for customers.
• Download and mail invoices to customers.
• Work with customer online Accounts Payable systems.
• Provide required attachments to customers.
• Prepare various aging reports as needed.
• Fix transactions that failed to invoice properly.
• Complete pro forma invoices for pre-bill customers.

Skills

Data entry accuracy

Basic Excel skills

MS Office knowledge

Interpersonal skills

Education

High school diploma or GED

Tools

Excel

Ariba

Open Invoice

Cortex

Coupa

Taulia

iSupplier

Job description

Data Entry / Billing Clerk – Charleston, WV – 100% onsite

Kelly Services is currently partnering with a large distributor in the Charleston, WV and seeking a Data Entry / Billing Clerk to join the team.

Duration: Contract 3-4 months

Pay: $17.50 - $19 hourly

Location: Charleston, WV

Hours: Monday - Friday 8-5

Base pay range: $18.00/hr - $20.00/hr

Pay range provided by Kelly Professional & Industrial: This range is provided by Kelly Professional & Industrial. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Details:

• Responsible for preparing weekly and monthly summary invoicing for customers
• Download, customize, and mail summary recaps, and/or invoices, to customers
• Work with and invoice through customer online Accounts Payable web sites
• Responsible for providing customers with required attachments including mill test reports, delivery receipts, freight bills, etc.
• Provide freight bill backup to customers and others as requested
• Prepare various aging reports as needed
• Analyze invoice error report and fix those transactions that failed to be properly invoiced
• Complete pro forma invoices for pre-bill and international customers

Requirements:

• High school diploma or a GED with prior experience in data entry, accounting, billing, accounts payable, accounts receivable, administrative or similar
• Must have basic Excel skills
• Looking for someone with excellent data entry skills, where accuracy is more important than speed
• Working knowledge of MS Office, with excellent skills in Excel; ability to learn SIMS and other web based applications

Preferred knowledge: Working knowledge in Ariba, Open Invoice, Cortex, Coupa, Taulia and/or iSupplier helpful. Ability to establish a good rapport with vendors, customers, branch employees, department personnel, freight carriers, and other corporate employees using written correspondence, proper phone etiquette, and other effective interpersonal skills.

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Medical insurance

Vision insurance