Data Entry Specialist

Insight Global; Bothell (WA); On-site; USD 48,000 - 72,000; Full time

Job summary

Insight Global is seeking a detail-oriented Lease/Data Entry Specialist in Bothell, WA to review and extract key information from lease documents and accurately enter data into lease management systems. The role emphasizes data accuracy, auditing, and collaboration with Real Estate, Legal, and Accounting teams.

Qualified candidates will have 5+ years of data entry/lease administration experience, strong real estate terminology knowledge, and advanced Excel skills.

Qualifications

• 5+ years of professional data entry, document review, or lease administration experience.
• Strong knowledge of commercial and/or residential real estate terminology.
• Experience reviewing and interpreting lease agreements and related legal documents.
• Demonstrated ability to accurately process high volumes of data with exceptional attention to detail.
• Advanced proficiency with Microsoft Excel and data management systems.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently while managing multiple priorities and deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Review lease agreements, amendments, renewals, terminations, and related real estate documents.
• Extract key lease information and accurately enter data into company databases and lease management portals.
• Validate lease data including: Lease commencement and expiration dates, rent schedules and escalations, renewal and termination options, tenant and landlord information, square footage and property details, security deposits and operating expenses.
• Perform quality control reviews to ensure data accuracy and completeness.
• Identify discrepancies, missing information, and conflicting lease terms and elevate as appropriate.
• Maintain organized documentation and electronic records.
• Collaborate with Real Estate, Lease Administration, Legal, Property Management and Accounting teams.
• Support data cleanup, migration, and portfolio auditing initiatives.
• Meet productivity and accuracy targets while managing large volumes of lease documentation.
• Assist with reporting and record maintenance as required.

Skills

Data entry

Lease administration

Attention to detail

Analytical skills

Communication skills

Independent work

Tools

Microsoft Excel

Data management systems

Job description

Job Description

Review lease agreements, amendments, renewals, terminations, and related real estate documents.Extract key lease information and accurately enter data into company databases and lease management portals.Validate lease data including:Lease commencement and expiration datesRent schedules and escalationsRenewal and termination optionsTenant and landlord informationSquare footage and property detailsSecurity deposits and operating expensesCritical lease obligations and milestonesPerform quality control reviews to ensure data accuracy and completeness.Identify discrepancies, missing information, and conflicting lease terms and elevate as appropriate.Maintain organized documentation and electronic records.Collaborate with Real Estate, Lease Administration, Legal, Property Management and Accounting teams.Support data cleanup, migration, and portfolio auditing initiatives.Meet productivity and accuracy targets while managing large volumes of lease documentation.Assist with reporting and record maintenance as required.

Skills and Requirements

5+ years of professional data entry, document review, or lease administration experience.Strong knowledge of commercial and/or residential real estate terminology.Experience reviewing and interpreting lease agreements and related legal documents.Demonstrated ability to accurately process high volumes of data with exceptional attention to detail.Advanced proficiency with Microsoft Excel and data management systems.Strong organizational, analytical, and problem-solving skills.Ability to work independently while managing multiple priorities and deadlines.Excellent written and verbal communication skills.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].