Data Entry & Quotes Specialist Part-Time

Cab Signs; New York (NY); On-site; USD 21,000 - 30,000; Part time

Job summary

CAB Signs is seeking a reliable, detail-oriented Data Entry & Quotes Specialist for a part-time desk-based role in New York. You will enter customer quote requests, review drawings, and ensure complete information before submitting quotes.

You will also assist with customer communication and basic admin tasks in a collaborative office environment. This role emphasizes ownership of work, proactive problem solving, and comfort with AI tools to enhance efficiency.

Qualifications

• Experience with data entry, quotes, or basic admin work is preferred.
• Strong attention to detail and accuracy in all records and quotes.
• Able to learn new software and use AI tools to improve efficiency.

Responsibilities

• Enter customer quote requests and specifications into the system.
• Review emails, drawings, and instructions for accuracy.
• Ensure all required information is complete before submitting quotes.
• Communicate with customers by email or phone to clarify missing details.
• Organize and maintain accurate customer and job information.
• Use AI tools to help improve efficiency and solve problems.
• Identify errors or missing information before they become issues.
• Assist office team with additional administrative tasks when needed.

Skills

Data entry

Attention to detail

Self-motivated

Initiative

Tech-savvy

Organized

Good communicator

Reliable

Willing to learn

Tools

ChatGPT

Claude

Grok

Job description

Part-Time Data Entry & Quotes Specialist

Schedule: Monday-Friday, 11:00 AM - 4:30 PM
Job Type: Part-Time (27.5 hours per week)
Industry: Custom Sign Manufacturing

About the Role

We're looking for a reliable, detail-oriented, and self-motivated person to join our office team.

Your primary responsibility will be entering customer quote requests into our system accurately and efficiently. You'll also assist with customer communication and other basic administrative tasks as needed.

This is primarily a desk job. You'll spend most of your day working at a computer in an office environment.

While the tasks are straightforward, we're not looking for someone who simply waits to be told what to do. We want someone who takes ownership of their work, catches mistakes, asks good questions, and stays productive.

What You'll Be Doing

• Enter customer quote requests and specifications into our system.
• Review customer emails, drawings, and instructions for accuracy.
• Make sure all required information is complete before submitting quotes.
• Communicate with customers by email or phone to clarify missing details.
• Organize and maintain accurate customer and job information.
• Use AI tools like ChatGPT, Claude, or Grok to help improve efficiency and solve everyday problems.
• Identify errors, inconsistencies, or missing information before they become problems.
• Assist the office team with additional administrative tasks when needed.

What We're Looking For

• Strong attention to detail: You catch small mistakes and take pride in accurate work.
• Self-motivated: You stay focused and productive without someone constantly checking on you.
• Takes initiative: You don't wait around when something needs to get done.
• Tech-savvy and AI-friendly: You're comfortable learning new software and actively using AI tools.
• Organized: You can manage multiple requests and keep information accurate.
• Good communicator: You ask questions when something is unclear rather than making assumptions.
• Reliable: You show up on time, maintain consistent attendance, and follow through.
• Willing to learn: You accept feedback and look for ways to improve.

Previous data entry, administrative, customer service, or quoting experience is a plus. Experience in the sign industry is not required. We're happy to train the right person.

This Job May NOT Be for You If...

• You need someone constantly telling you what to do next.
• You tend to rush through work and overlook small details.
• You prefer doing the bare minimum rather than taking ownership.
• You're uncomfortable using technology or learning AI tools.
• You avoid asking questions when something doesn't make sense.
• You frequently get distracted or struggle to stay focused at a computer.
• You aren't open to feedback or improving how you work.

About Us

CAB Signs is a custom sign manufacturing company specializing in ADA signage, engraved signs, and other custom interior signs. We work with businesses across the country to produce high-quality, made-to-order signage.

We're a small, hardworking team that values accuracy, productivity, teamwork, and continuous improvement.

We're looking for someone who takes pride in doing great work, stays productive, and doesn't need to be micromanaged.

If you're accurate, dependable, proactive, and enjoy working with technology, we'd love to hear from you.