Data Entry Operator

Park Lawless & Tremonti LLP; Los Angeles (CA); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement savings plan

Paid vacation and sick leave

Life insurance coverage

Training and certification opportunities

Employee assistance programs

Flexible scheduling options

Job summary

A law firm in California is seeking a Legal Records Data Entry Operator to maintain organized legal documentation. Responsibilities include accurate data entry, verifying documentation for consistency, and collaborating with legal teams. Ideal candidates have a high school diploma, data entry experience, and strong organizational skills. Benefits include comprehensive health insurance, retirement plans, and flexible work arrangements.

Qualifications

• Education in legal administration or data systems is advantageous.
• Previous experience in a legal or records-intensive environment preferred.
• Proficiency with database systems and document management is needed.

Responsibilities

• Accurately enter case files and legal documents into databases.
• Verify data against original documents to maintain integrity.
• Classify and tag records with correct metadata for retrieval.

Skills

Data entry accuracy

Legal administration knowledge

Organizational skills

Effective communication

Education

High school diploma or equivalent

Tools

Database systems

Document management platforms

Job description

As a Legal Records Data Entry Operator, you play a crucial behind-the-scenes role in maintaining organized, accurate, and accessible legal documentation. Your responsibilities will include:

• Accurately entering case files, legal documents, court records, and client data into secure law firm databases or document management systems.

• Ensuring precision by verifying data against original documents—such as pleadings, motions, exhibits, correspondence, and filing logs—to maintain data integrity.

• Classifying and tagging records with correct metadata (e.g., case numbers, dates, parties, document types) for seamless retrieval and audit readiness.

• Managing updates to legal records, including case status changes, new filings, or amended documents, and ensuring historical versions are properly archived.

• Generating reports on filing status, document processing, or record discrepancies to support legal teams and firm administration.

• Assisting with periodic archiving, purging of outdated files, and cleanup of digital or physical storage systems following retention guidelines.

• Collaborating with paralegals, attorneys, and administrative staff to resolve record inconsistencies or identify missing documentation.

• Upholding strict confidentiality and data security protocols throughout all data-entry operations.

Qualifications

• Education: High school diploma or equivalent; coursework in legal administration or data systems is advantageous.

• Experience: Previous experience in data entry, preferably in a legal or records-intensive environment.

• Technical Skills: Proficiency with database systems and document management platforms; strong typing accuracy and detail orientation.

• Attributes: Exceptional organizational skills, meticulous attention to detail, and the ability to handle sensitive information with discretion.

• Soft Skills: Effective communication and collaboration skills, comfortable interacting with multiple legal roles across the firm.

Benefits Package

Here's a snapshot of the benefits typically offered for roles of this nature in law firm settings:

• Health & Wellness

  • Medical, dental, and vision insurance, often with generous employer cost-sharing.

• Financial Planning

  • Retirement savings plan (such as a 401(k) or comparable) with potential employer matching.

• Time-Off

  • Paid vacation, sick leave, and recognized holidays for work-life balance.

• Risk Protection

  • Life insurance coverage, along with options for short-term and long-term disability plans.

• Professional Development

  • Opportunities for training, certifications, and internal advancement.

• Employee Well-Being

  • Access to employee assistance programs, wellness initiatives, and recognition programs.

• Flexible & Supportive Work Arrangements

  • Possible hybrid or flexible scheduling, depending on firm policy and operational needs.