Data Entry & Gift Processing Assistant (Part-Time/OPS)

Florida State University; Tallahassee (FL); On-site; USD 18,000 - 25,000; Part time

Job summary

The John & Mable Ringling Museum of Art (a department of Florida State University) invites applications for a part-time Data Entry & Gift Processing Assistant. The role supports the Membership & Development teams by entering data, generating reports, and handling gift processing tasks.

Responsibilities include maintaining donor records in Tessitura, ensuring data accuracy for transfers to Blackbaud CRM, and performing routine administrative duties.

Qualifications

• High School diploma or equivalent.
• Two years of experience in an office/fiscal environment.
• Experience with data entry and CRM databases.
• Proficiency in Microsoft Office applications.

Responsibilities

• Creating and updating membership and donor database records in Tessitura.
• Reviewing, proofreading, and analyzing constituent data for accuracy, logic, and relevance in preparation of daily data transfer to Blackbaud CRM.
• Verifying the accuracy of data transfers to ensure consistency between databases/systems.
• Performing queries and running reports as needed in the databases.
• Scanning gift documentation for revenue impact batches.
• Recording gifts, pledges, and membership event registrations.
• Performing other administrative duties in support of the departments.

Skills

Data entry

CRM databases

Microsoft Office

Attention to detail

Education

High School diploma

Tools

Tessitura

Blackbaud CRM

Job description

Job Title: Data Entry & Gift Processing Assistant (Part-Time/OPS)

Location: Sarasota, FL

Regular/Temporary: Temporary

Full/Part Time: Part-Time

Job ID: 63065

Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University.

Responsibilities

The Data Entry & Gift Processing Assistant will contribute to the integrity, maintenance, and management of advancement information through data entry, reporting, gift entry, and clerical support within the Museum’s Membership & Development departments.

• Creating and updating membership and donor database records in Tessitura
• Reviewing, proofreading, and analyzing constituent data for accuracy, logic, and relevance in preparation of daily data transfer to Blackbaud CRM
• Verifying the accuracy of data transfers to ensure consistency between databases/systems
• Performing queries and running reports as needed in the databases
• Scanning gift documentation for revenue impact batches
• Recording gifts, pledges, and membership event registrations
• Performing other administrative duties in support of the departments

Qualifications

• High School diploma or equivalent
• Two years of experience working in an office/fiscal environment

Preferred Qualifications

• Strong attention to detail and ability to process complex financial data with a high level of accuracy
• Excellent organizational and administrative skills
• Ability to follow instructions and work as part of a team
• Experience with data entry and/or working in a customer relationship management database
• Applicable computer skills to include Microsoft Office applications
• Ability to navigate the internet and ability to learn applicable computer applications

Contact Info

For more information or technical assistance, please contact Ringling Human Resources via email or by calling 941-358-2771.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses

Anticipated Salary Range

$15.45 per hour (20 hours per week)

Considerations

• This is an OPS/temporary job.
• This position is based in Sarasota, FL.
• Based on the duties, this position may require completion of a criminal history background check.
• Employees are required to adhere to workplace dress code guidelines.
• Please note that a work sample will be required for those selected for an interview.

Working Hours

• Approximately 20 hours per week, between Monday - Friday 8AM-5PM. Please note, scheduled days and working hours are flexible based on the needs of The Ringling and the candidate.
• Scheduling requirements would include working Mondays and the candidate working a consistent shift week to week.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.