Data Entry Coordinator

Amity Foundation; Tucson (AZ); On-site; USD 29,000 - 34,000; Full time

Job summary

Amity Foundation is seeking an Administrative Assistant/Data Entry Coordinator to join our on-site team in Tucson, AZ. You will manage data entry into the EXYM EHR system, support Power BI reports, ensure data accuracy, and assist with data security and documentation.

The role emphasizes detail orientation, problem solving, and collaboration within a multidisciplinary program. Responsibilities include daily data entry, data quality checks, and helping with billing data and reporting timeframes,

Qualifications

• Possess a high school diploma or its equivalent.
• Proven track record of data entry.
• Strong analytical and problem-solving skills, with a willingness to learn new techniques.
• Willing to be trained on software used across the agency.
• Detail-oriented and organized, with the ability to manage tasks and priorities effectively.
• Ability to adapt to evolving data technologies and industry best practices.

Responsibilities

• Ensure data security in respect to the protection, use, and disclosure of protected health information.
• Oversee daily data entry, ensuring timely and accurate upload of information.
• Verify data accuracy as input by faculty.
• Provide technical support helpdesk for Community with respect to use of Exym EHR and data entry.
• Abide by policies and procedures outlining release of data, maintaining appropriate documentation.
• Maintain and prepare the Utilization Reports as necessary.
• Utilize Power BI software to track and audit services.
• Ensure that technical and procedural best practices related to data security are upheld.
• Participate in annual training provided by IT Department.
• Performs other related duties as assigned.

Skills

Data entry

Attention to detail

Typing

Analytical skills

Team collaboration

Education

High school diploma or equivalent

Tools

EXYM EHR System

Power BI

Job description

Amity Foundation, an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a Administrative Assistant. This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field.

About Amity:

Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.

Remembrance, Resolution, Reconciliation, Restoration, Renewal

Job Summary:

The Data Entry Coordinator is responsible for entry of all data into the EXYM EHR System in accordance with the Data Rules and Reporting Timeframes, exporting data, and is the designated point of contact to address data quality and systems issues. This position is responsible for the operational aspects of tracking, entering, reconciling, and billing data and the policies and procedures associated with these activities.

Essential Duties:

• Ensure data security in respect to the protection, use, and disclosure of protected health information.
• Oversee daily data entry, ensuring timely and accurate upload of information.
• Verify data accuracy as input by faculty.
• Provide technical support helpdesk for Community with respect to use of Exym EHR and data entry.
• Abide by policies and procedures outlining release of data, maintaining appropriate documentation.
• Maintain and prepare the Utilization Reports as necessary.
• Utilize Power BI software to track and audit services.
• Ensure that technical and procedural best practices related to data security are upheld.
• Participate in annual training provided by IT Department.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS & COMPETENCIES

Education and Experience:

Required:

• Possess a high school diploma or its equivalent
• Proven track record of data entry.
• Strong analytical and problem-solving skills, with a willingness to learn new techniques.
• Willing to be trained on software used across the agency.
• Detail-oriented and organized, with the ability to manage tasks and priorities effectively.
• Ability to adapt to evolving data technologies and industry best practices.

Certifications or Licenses:

• Required: None
• Preferred: None

Knowledge:

• Understanding of causes, symptoms, and effects of substance abuse.

Skills/Abilities:

• Attention to detail, and ability to manage large amounts of data.
• Ability to integrate, disseminate, and implement data requirements, reporting timeframes and/or procedure changes.
• Ability to collaborate within a multi-disciplinary team. Excellent interpersonal, written communications and typing skills.
• Understand and appropriately apply Amity policies and procedures and adhere to agencywide practices and regulations.
• Protect program participants’ health, safety, welfare, and confidentiality of records and participant information.
• Model professionalism, effective work habits and responsible living.

ADA Information:

Physical Requirements:

• Occasionally adjusts or moves objects up to 50lbs. in all directions.
• Constantly remains in a stationary position, often standing or sitting for prolonged periods.
• Repeats motions that may include the wrists, hands and / or fingers.
• Required to communicate verbally and in written form.
• Uses all types of vision, such as close vision, distance vision, color vision, peripheral vision and depth perception, to complete daily tasks.
• Assesses the accuracy, neatness and thoroughness of the work assigned.
• Occasionally required to climb, bend, stretch, reach, or stoop.
• Required to wear comfortable and location appropriate clothing and shoes.

Mental Demands:

• Ability to change directions as a priorities shift.
• Ability to thrive in environment that require the ability to adapt to changing circumstances,
• Ability to cope with occasionally difficult or temperamental students and faculty.
• Ability to cope with mental and emotional stress related to the position.

Work Conditions:

• Generally, in an indoor setting.

Environmental Conditions:

• The noise level in the work environment is usually moderate but can be loud.
• The temperature in the work environment is generally moderate, however it can range from hot to cold seasonally.

Travel:

• Occasionally travels locally and operates motor vehicles.

Please note that this position is 100% on-site.

Note

Note: This job description is intended to describe the general nature and work responsibilities of the position. It is not possible or desirable to commit every detailed aspect of each job to a written description. This job description and the duties of this position are subject to change, modification, and addition as deemed necessary by the company. Job descriptions alone cannot be used as an argument to refuse work assignments. Faculty are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments required by company officials. This job description does not constitute an employment contract between the company and any employee. The job responsibilities of this position may include cross-training in other functions to ensure satisfactory operation.

I have read the above job description, understand its contents, and have had an opportunity to discuss it with my supervisor or the hiring manager. By signing below, I agree and understand what is expected of me, and will comply with all requirements of this position.

$21 - $25 an hour