Administrative Assistant - Amistad

Amity Foundation; Los Angeles, Northern (CA, KY); Hybrid; USD 30,000 - 33,000; Part time

Benefits offered by this job

Medical, Dental, Vision

Paid vacation & holidays

401K, HSA & Life insurance

Job summary

Amity Foundation, located in Los Angeles, seeks an Administrative Assistant to support Employment Services and the Project Director. The role involves clerical tasks, data entry, and coordination of student records with a focus on compliance with WIOA requirements.

You will assist with filing, scheduling, and front desk operations while aiding case managers and program staff. This position offers part-time hours and opportunities to grow within a compassionate community-focused organization.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to foster teamwork and cohesiveness.
• Excellent written and verbal communication skills.
• Ability to manage competing tasks with tight deadlines.

Responsibilities

• Provide clerical support for Employment Services and Project Director.
• Data entry, data processing, and documentation collection.
• Assist with preparing and maintaining student files and records.
• Greet visitors and route calls; manage front desk operations.
• Coordinate routine data entry and program-related records.
• Support Excel sheets and documents for programs and tasks.

Skills

Organizational skills

Teamwork

Communication skills

Multitasking

Microsoft Office Suite

Excel

Tools

Microsoft Office Suite

Excel

Job description

Amity Foundation, an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a Administrative Assistant. This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field.

About Amity:

Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.

Remembrance, Resolution, Reconciliation, Restoration, Renewal

About the Position:

The Administrative Assistant provides clerical support for the Employment Services team and Project Director. This position supports Case Managers and Program faculty with data entry, data processing, participant follow-up, documentation collection, supportive services coordination, additional clerical duties for the Employment Services Department and program tracking to ensure compliance with WIOA requirements, internal policies, and reporting standards.

What You Will Do:

• Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to,
• arranging itineraries, preparing agendas, sign in sheet and meeting minutes, arranging meetings, and composing correspondence and memos.
• Establishes and maintains files and records, which may include clinical or other confidential materials.
• Assist with compiling and arranging student files and documenting paperwork.
• Receives, screens and routes visitors, correspondence, and telephone calls.
• Oversee the front desk and its support with all students coming in and out of the department for services.
• Attend department meetings.
• Maintains general filing systems.
• Coordinate routine data entry of administrative information, which may include general student records and training.
• Manage the logistics of routine in-service training.
• Attend and participate in Amity community building functions.
• Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities.
• Attend workshops, meetings, and training as requested by supervisor.
• Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department.
• Manages specific excel sheets pertaining to student workshops, program support and departmental needs.
• Processes office and departmental supplies, insuring we have necessary items on a consistent basis.
• Performs other related duties as assigned.
• Completes other related duties as assigned.

What You Will Bring:

• Excellent organizational skills and attention to detail.
• Ability to foster teamwork and cohesiveness.
• Excellent written and verbal communication skills.
• Ability to manage competing task with tight deadlines.
• Extensive knowledge of office management systems and procedures.
• Ability to maintain confidential information.
• Ability to work well under minimal supervision.
• Ability to operate general office equipment.
• Proficient in Microsoft Office Suite, Excel or similar software.
• Able to interact with agency and department heads and correctional officials.
• As a condition of employment with Amity, a job offer will not be binding upon Amity until and unless Amity obtains satisfactory results from its investigation into your background

What We Bring:

• Medical, Dental, Vision.
• Paid vacation, sick time, & holidays.
• 401K, HSA, & Life insurance programs.
• Organization committed to community action.
• Community oriented workplace.

$22 - $24 semi monthly

25 hrs a week