Data Entry/Administrative Clerk, Part-time (Hybrid in south Santa Barbaracounty)

Santa Barbara Audubon Society; Solvang (CA); Remote; USD 28,000 - 41,000; Part time

Job summary

Santa Barbara Audubon Society (SBAS) seeks a part-time Data Entry/Administrative Clerk to support the Executive Director. This non-exempt, at-will role averages 6–8 hours per week and offers a home-office setup with $27.00 per hour.

Primary duties include updating donor data in DonorPerfect, syncing email lists in Constant Contact, generating receipts and reports, and handling inquiries. The position supports SBAS’s mission for birds and wildlife in Southern Santa Barbara County.

Qualifications

• Some advanced coursework or equivalent office experience.
• Ability to work from home with stable wifi and secure phone.
• Proficient with Windows laptop and Google Workspace.
• Experience with DonorPerfect and/or Constant Contact is a plus.
• Strong written and oral communication; accuracy and discretion essential.

Responsibilities

• Pick up mail at local PO Box, log it, and distribute weekly.
• Update donor data in DonorPerfect and sync emails in Constant Contact.
• Generate thank-you receipts and coordinate with Executive Director and/or President for large contributions.
• Respond to messages on the office phone with ED coordination.
• Assist with responses to inquiries via the website contact form.
• Generate donor and member reports for the Board monthly.
• Prepare mailing lists for newsletters and campaigns to meet deadlines.
• Enter National Audubon member data into DonorPerfect.

Skills

Attention to detail

Communication skills

Discretion

Google Workspace

Time management

Education

Advanced coursework or equivalent office experience

Tools

DonorPerfect

Constant Contact

Google Workspace

Job description

Background

Founded in 1963, Santa Barbara Audubon Society (SBAS) is dedicated to conserving and celebrating the birds and wildlife of southern Santa Barbara County. A chapter of the National Audubon Society, SBAS is an independent nonprofit that advocates locally on behalf of important habitats and species, and hosts bird-focused community science initiatives and programs, educational outreach, and birding events.

Mission Statement

Santa Barbara Audubon Society protects area birdlife and habitat and connects people with birds through education, conservation, and science.

Job Description

Santa Barbara Audubon Society (SBAS) is in search of a part-time Data Entry/Administrative Clerk. This position reports to the SBAS Executive Director.

Job Information

This is a non-exempt hourly position and is at-will. Work week is an average of 6 - 8 hours of work per week, with more hours likely at mid-year and year end. Work environment is currently comprised of home office and meeting the ED and board members at other locations. Compensation $27.00 per hour.

Primary duties and responsibilities

• Pick up mail at local PO Box, log, and distribute mail on a weekly basis at minimum.
• Maintain and update contact and financial donor data in DonorPerfect and synchronize email address additions/changes in Constant Contact.
• Generate and mail official thank you receipts and coordinate with Executive Director and/or President for personal notes on large contributions.
• Respond to messages left on office phone, coordinating with the Executive Director as needed.
• Assist with response to general inquiries emailed via the "Contact Us" form on our website.
• Generate donor and member reports for the Board on a monthly basis.
• Generate and provide mailing lists for the newsletter and membership, annual appeal, and other campaigns in a timely manner to support mailing deadlines.
• Generate annual list of contributors for inclusion in the September newsletter.
• Organize and maintain digital files such as copies of thank you letters.
• Enter National Audubon member data into DonorPerfect in coordination with Membership Chair.
• Perform general errands that may be assigned by the Executive Director and Board President.

Qualifications

• Some advanced coursework or equivalent relevant office experience.
• Ability to work from home, including stable wifi and reliable, secure phone connection or coverage.
• Ability to pick up mail from the PO Box and, after logging, deliver it to the Executive Director, Treasurer, or others as appropriate.
• Proficient using a Windows based laptop computer and Google Workspace (documents, sheets, etc.)
• Experience with DonorPerfect and/or Constant Contact a plus.
• Strong oral and written skills and effective communication via phone, email and video conference.
• Accuracy and attention to detail a must.
• Must exercise discretion and confidentiality in handling member/donor information.
• Must be authorized to work in the United States and able to pass a background check.
• Must live within a reasonable commuting distance of Santa Barbara and be available to perform these local duties as needed.
• Must be able to provide three professional references upon request.

Desired Qualifications

• Flexible, creative problem-solver.
• Collaborative and eager to work in a team-driven environment.
• Organized and process-oriented when managing multiple projects.

Physical Requirements

• Adjust or move objects up to 20 pounds in all directions.
• Ascend or descend stairs.
• Remain in a stationary position for prolonged periods, often standing or sitting at a desk and working on a computer.

Santa Barbara Audubon Society is proud to be an equal opportunity employer and is committed to cultivating a diverse and inclusive work culture.

No phone calls, please.