Data Entry & Admin Support Specialist — Part-Time, Hybrid

Wisconsin Institute for Healthy Aging, Inc.; Madison (WI); Hybrid; USD 19,000 - 23,000; Part time

Job summary

WIHA is seeking a Data Entry Assistant to provide accurate data entry, tracking, and administrative support. The role maintains participant and program records, tracks workshop survey data, and assists with data queries and reporting.

The ideal candidate is detail-oriented, organized, and comfortable with spreadsheets, databases, and routine tasks. This is a hybrid role with three in-office days in Madison and up to 20 hours per week.

Qualifications

• High school diploma or equivalent required.
• Attention to detail and commitment to accuracy.
• Ability to organize and manage multiple routine tasks and deadlines.
• Comfortable working with Microsoft Excel, Microsoft Office, Google Workspace, or similar software.
• Ability to learn new databases and software systems.

Responsibilities

• Enter and maintain participant, workshop, and program data in WIHA databases and other tracking systems.
• Review data for completeness, accuracy, and consistency and identify missing or incorrect information.
• Track and follow up on workshop survey data to help ensure timely and complete collection.
• Maintain organized records and files related to participant and program data.
• Assist with updating and maintaining data spreadsheets, reports, and tracking tools.
• Conduct routine data queries and generate reports to support program monitoring, evaluation, and organizational needs.
• Assist staff with compiling and organizing data for reports, grant requirements, and other program needs.
• Follow established data entry procedures and maintain confidentiality of participant information.

Skills

Detail-oriented

Organized

Reliable

Data entry accuracy

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Excel

Google Workspace

Microsoft Office

Job description

WIHA is seeking a Data Entry Assistant to provide accurate data entry, tracking, and administrative support. The role maintains participant and program records, tracks workshop survey data, and assists with data queries and reporting.

The ideal candidate is detail-oriented, organized, and comfortable with spreadsheets, databases, and routine tasks. This is a hybrid role with three in-office days in Madison and up to 20 hours per week.