Data Coordinator

Aston Carter; Darien (CT); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Medical, dental & vision

Life Insurance

Disability

401(k) Plan

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter in Darien, CT is seeking a Data Coordinator to manage regulatory, technical, and sustainability documentation for raw materials. You will support chemists, coordinate with global R&D and PLM teams, and drive data-quality improvements using Excel-based workflows.

The role emphasizes data management, process improvements, and hands-on tooling development to streamline documentation and reporting in a fast-paced environment.

Qualifications

• Strong proficiency in advanced Excel with experience creating tracking/reporting tools.
• Accurate data entry and data management with attention to detail.
• Ability to collect, review, organize regulatory, technical, and sustainability documentation for raw materials.
• Ability to prioritize tasks based on business needs and timelines.
• Experience tracking progress and visibility of outstanding documentation.
• Ability to collaborate with global R&D and PLM teams.
• Ability to translate stakeholder input into process improvements.
• Comfort with implementing new software or systems related to data management.
• Strong administrative skills supporting documentation and training materials.
• Background in science or engineering to understand technical raw material information.

Responsibilities

• Collect, review, and organize raw material regulatory, technical, and sustainability documentation.
• Support chemists by ensuring timely availability of raw materials and documentation for formula development.
• Prioritize raw materials for review based on regulatory requirements and timelines.
• Track progress and maintain visibility of outstanding documentation requests.
• Partner with global R&D and PLM teams to obtain and maintain accurate raw material information.
• Identify workflows pain points and translate input into process improvements.
• Create, improve, and maintain Excel-based tools for tracking and reporting.
• Support the implementation of new software or systems for data management.
• Develop simple digital solutions to improve operational efficiency and data quality.
• Assist with documentation and process mapping to define procedures.
• Prepare basic training materials and support users of digital tools.
• Perform administrative duties and data entry to keep records up to date.
• Contribute to ongoing improvements in data management and automation.

Skills

Advanced Excel

Data entry

Documentation management

Prioritization

Stakeholder collaboration

Process improvement

Software adoption support

Administrative skills

Science/engineering background

Education

Science or engineering background

Job description

Job Title: Data CoordinatorJob Description

The Data Coordinator plays a key role in managing raw material information by collecting, reviewing, and organizing regulatory, technical, and sustainability documentation from suppliers and internal databases. This role supports chemists in formula development, partners closely with global R&D and Product Lifecycle Management teams, and drives improvements in digital tools, systems, and processes to enhance data quality and efficiency.

Responsibilities

• Collect, review, and organize raw material regulatory, technical, and sustainability documentation from suppliers and internal databases.

• Support chemists by ensuring timely availability of raw materials and related documentation needed for formula development.

• Prioritize raw materials for review and update based on regulatory requirements, business needs, and project timelines.

• Track progress and maintain clear visibility of outstanding documentation requests, following up as needed to ensure completion.

• Partner with global R&D and Product Lifecycle Management teams to obtain, validate, and maintain accurate raw material information.

• Observe and understand current workflows and pain points, gather input from stakeholders, and translate needs into actionable process improvements.

• Create, improve, and maintain Excel-based tools for tracking, reporting, and automation to support data management and documentation workflows.

• Support the implementation and adoption of new software or systems related to data management and documentation.

• Develop simple, practical digital solutions that improve operational efficiency and enhance data quality.

• Assist with documentation and process mapping to clearly define procedures and improve consistency.

• Prepare basic computer training materials and provide support to help team members effectively use digital tools and systems.

• Perform administrative duties and data entry tasks to ensure accurate and up-to-date records for raw materials and related documentation.

• Contribute to ongoing improvements in data management, automation, and documentation practices.

Essential Skills

• Strong proficiency in advanced Excel, including creating and maintaining tools for tracking, reporting, and automation.

• Experience with data entry and data management, with a high level of accuracy and attention to detail.

• Ability to collect, review, and organize regulatory, technical, and sustainability documentation for raw materials.

• Capability to prioritize tasks and documentation requests based on business needs, requirements, and timelines.

• Skill in tracking progress and maintaining visibility of outstanding documentation and information requests.

• Ability to collaborate effectively with global R&D and Product Lifecycle Management teams.

• Competence in observing workflows, identifying pain points, and translating stakeholder input into process improvements.

• Comfort with supporting the implementation and adoption of new software or systems.

• Strong administrative skills to support documentation, process mapping, and training material development.

• Background in science or engineering preferred, providing an understanding of technical and raw material-related information.

Additional Skills & Qualifications

• Science or engineering educational Background is preferred and beneficial for understanding raw material and technical documentation.

• Familiarity with raw materials and their role in formula development.

• Experience developing simple digital solutions that improve efficiency and data quality.

• Ability to create clear documentation and process maps to support consistent workflows.

• Experience preparing basic computer training materials and supporting users in adopting new tools.

• Strong organizational skills and the ability to manage multiple documentation requests simultaneously.

• Effective communication skills to work with cross-functional and global teams.

Work Environment

This is a full-time, onsite role based in Darien, CT, with a standard schedule of 9:00 AM to 5:00 PM, totaling 40 regular hours per week. The position involves working in an office environment using computers, Excel, and other digital tools and systems to manage data and documentation. The role requires regular collaboration with R&D and Product Lifecycle Management teams, as well as interaction with suppliers and internal stakeholders. The work focuses on structured data management, documentation, and process improvement in a professional setting.

Job Type & Location

This is a Contract position based out of Darien, CT.

Pay and Benefits

The pay range for this position is $30.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Darien,CT.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.