Data Control Coordinator

The HWP Group (Health & Wellness Partners, LLC); United States; Hybrid; USD 48,000 - 54,000; Full time

Benefits offered by this job

Immediate eligibility for all benefits

Benefits 100% company paid

401k plan employer matching

Generous PTO and holidays

On-site gym and wellness initiatives

Remote and hybrid work schedule

Career development programs

Job summary

Health & Wellness Partners, LLC (HWP) is seeking a Data Control Coordinator for its Business Compliance – Post Meeting / Closeout team. You will ensure timely closeout of speaker bureau programs in line with client requirements and enter program/attendee data with high accuracy.

You will proactively follow up on missing documentation, perform QC on files, and coordinate with the meeting planning team to resolve discrepancies between meal counts and attendee records.

Qualifications

• Experience collecting, reviewing, and reconciling closeout documentation.
• Accurate data entry of program and attendee information into databases.
• Ability to escalate complex or time-sensitive issues to a supervisor.

Responsibilities

• Collect, review, and reconcile meeting closeout documentation from client field representatives, ensuring all materials are complete, accurate, and submitted on time.
• Enter program and attendee information into databases with a high level of accuracy, following requirements.
• Proactively follow up with field representatives to resolve missing documentation and data discrepancies; escalate as needed.
• Conduct quality-control reviews of scanned and saved program files to ensure completeness and proper labeling.
• Partner with the meeting planning team to resolve discrepancies between meal counts and attendee records.
• Maintain organized records and communicate status updates to meet deadlines.

Skills

MS Office

Numerical aptitude

Multi-tasking

Organizational skills

Tools

Microsoft Outlook

Microsoft Access

Job description

Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM+M Best Place to Work and an Inc. Best Workplace.

For more information, visit thehwpgroup.com .

What You Need to Know

We are looking to add a Data Control Coordinator to our Business Compliance – Post Meeting / Closeout team. In this role, you will be responsible for the timely and accurate closeout of all speaker bureau programs in accordance with HWP and client requirements. The Data Control Coordinator is accountable to the SVP, Business Compliance.

What You’ll Do

• Collect, review, and reconcile meeting closeout documentation from client field representatives, ensuring all required materials are complete, accurate, and submitted on time
• Enter program and attendee information into applicable databases with a high level of accuracy, following HWP and client-specific requirements
• Proactively follow up with field representatives to resolve missing documentation, data discrepancies, and other closeout issues; **escalate** complex or time-sensitive matters to the supervisor as appropriate
• Conduct quality-control reviews of scanned and saved program files to confirm documents are complete, clearly labeled, and stored in accordance with company standard
• Partner closely with the meeting planning team to investigate and resolve discrepancies between meal counts and attendee records
• Support an efficient, compliant closeout process by maintaining organized records, meeting established deadlines, and communicating status updates clearly

What You’ll Have

• High level computer skills, including proficiency in Microsoft® Suite (Outlook and Access)
• Strong numerical aptitude
• Ability to multi-task and manage priorities
• Exceptional organizational skills with the ability to track and follow up for information

What We Offer

• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability
• Benefits 100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• On-site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work
• Availability of cell-phone stipends, based on business need
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Office locations in Upper Saddle River NJ (HQ), Red Bank NJ, and San Diego CA
• Salary range: $48,000-54,000 annually. Note: Actual salary will depend on background and experience.

M/F/D/V

Please note, we will only respond to candidates we deem qualified.