Data Control Coordinator

Health & Wellness Partners, LLC; Upper Saddle River, Red Bank, San Diego (NJ, NJ, CA); Hybrid; USD 48,000 - 54,000; Full time

Benefits offered by this job

Benefits 100% company paid

401k plan employer matching

On-site gym

Job summary

Health & Wellness Partners, LLC is seeking a Data Control Coordinator within the Business Compliance – Post Meeting / Closeout team to ensure timely, accurate closeouts of speaker bureau programs per client requirements.

You will collect documentation, input program and attendee data with precision, follow up on missing materials, and maintain organized records to meet deadlines and support a compliant closeout process. Strong attention to detail and clear communication are essential.

Qualifications

• High level computer skills, including proficiency in Microsoft Office suite.
• Strong numerical aptitude.
• Ability to multi-task and manage priorities.
• Exceptional organizational skills with the ability to track and follow up for information.

Responsibilities

• Collect, review, and reconcile meeting closeout documentation from client field representatives, ensuring all required materials are complete, accurate, and submitted on time.
• Enter program and attendee information into applicable databases with a high level of accuracy, following HWP and client-specific requirements.
• Proactively follow up with field representatives to resolve missing documentation, data discrepancies, and other closeout issues; escalate where needed.
• Conduct quality-control reviews of scanned and saved program files to confirm documents are complete, clearly labeled, and stored in accordance with company standard.
• Partner closely with the meeting planning team to investigate and resolve discrepancies between meal counts and attendee records.
• Support an efficient, compliant closeout process by maintaining organized records, meeting established deadlines, and communicating status updates clearly.

Skills

MS Office

Numerical aptitude

Multitasking

Organizational skills

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Why Join the HWP Group?

Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM+M Best Place to Work and an Inc. Best Workplace.

We are looking to add a Data Control Coordinator to our Business Compliance – Post Meeting / Closeout team. In this role, you will be responsible for the timely and accurate closeout of all speaker bureau programs in accordance with HWP and client requirements. The Data Control Coordinator is accountable to the SVP, Business Compliance.

What You’ll Do

• Collect, review, and reconcile meeting closeout documentation from client field representatives, ensuring all required materials are complete, accurate, and submitted on time
• Enter program and attendee information into applicable databases with a high level of accuracy, following HWP and client‑specific requirements
• Proactively follow up with field representatives to resolve missing documentation, data discrepancies, and other closeout issues; escal-…
• Conduct quality‑control reviews of scanned and saved program files to confirm documents are complete, clearly labeled, and stored in accordance with company standard
• Partner closely with the meeting planning team to investigate and resolve discrepancies between meal counts and attendee records
• Support an efficient, compliant closeout process by maintaining organized records, meeting established deadlines, and communicating status updates clearly

What You’ll Have

• High level computer skills, including proficiency in Microsoft® Suite
• Strong numerical aptitude
• Ability to multi‑task and manage priorities
• Exceptional organizational skills with the ability to track and follow up for information

What We Offer

• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short‑term and long‑term disability
• Benefits 100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• On‑site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work
• Availability of cell‑phone stipends, based on business need
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Office locations in Upper Saddle River NJ (HQ), Red Bank NJ, and San Diego CA
• Salary range: $48,000-54,000 annually. Note: Actual salary will depend on background and experience.

M/F/D/V

Please note, we will only respond to candidates we deem qualified.