AVP, Meeting & Events Operations

The HWP Group (Health & Wellness Partners, LLC); United States; Hybrid; USD 115,000 - 125,000; Full time

Benefits offered by this job

401k plan with employer matching

Generous PTO policy

On-site gym

Remote and hybrid work options

Job summary

A leading health communications agency in the United States is seeking an Associate Vice President for Meeting & Events Operations. This pivotal role involves providing strategic leadership for enterprise-level events, ensuring compliance with regulatory standards, and leading high-visibility programs. Ideal candidates should possess strong financial acumen, excellent communication skills, and a proven track record in managing complex initiatives. Benefits include competitive salary, generous PTO, and options for remote or hybrid work.

Qualifications

• Proven experience leading complex, high-risk programs with multiple stakeholders and competing priorities.
• Demonstrated success in vendor negotiations and shaping enterprise-level sourcing strategies.
• Deep understanding of compliance-driven environments with the ability to navigate regulatory requirements confidently.

Responsibilities

• Provide strategic leadership for Meeting & Events operations.
• Establish enterprise vision and standards for meeting expertise.
• Ensure enterprise alignment with regulatory requirements.

Skills

Vendor negotiations

Financial acumen

Strategic recommendations

Communication skills

Regulatory navigation

Job description

Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM+M Best Place to Work and an Inc. Best Workplace.

For more information, visit thehwpgroup.com .

What You Need to Know

We’re looking to add an Associate Vice President, Meeting & Events Operations to our team. The AVP, Meeting & Events Operations, provides strategic and enterprise-level leadership for the Meeting & Events function.This role sets the vision, governance standards, sourcing strategy, and operational frameworks that drive excellence across live, hybrid, and virtual programs.Operating with a high degree of independence, this role leads high-visibility and complex initiatives, partnering closely with Account Services to align meeting strategy with business objectives and ensure compliance integrity.

What You’ll Do

The AVP, Meeting & Events Operations is accountable to the EVP Account Management and responsible for high-risk program oversight, financial stewardship and compliance integrity, sourcing strategy, departmental standards, capability building, and resource planning. Additionally, this role will:

• Establish enterprise vision and standards for meeting expertise across the organization
• Ensure enterprise alignment with transfer-of-value regulations, reporting standards, and reputational risk requirements
• Champion innovation
• Make strategic recommendations to enhance and expand Meeting & Events offerings

Sourcing, Vendor Strategy & Industry Partnerships

• Establish enterprise sourcing strategy and preferred hotel and national vendor partnerships
• Lead high-value, enterprise-level negotiations (hotels, associations, production companies, housing bureaus, ground providers, virtual platforms)
• Identify and cultivate relationships with conference organizers, congressleadershipand housing bureaus

Operational Excellence & Program Oversight

• Provide executive-level oversight for the most complex,high-riskand high-visibility programs
• Establish onsite and virtual operational standards, serviceexpectationsand escalation protocols
• Ensure full adherence to compliance regulations, including transfer-of-value, mealcapsand contracting standards
• Oversee lifecycle management of congress promotional materials, including development through MLR submissions and deployment
• Drive innovation in engagement design, technologyintegrationand elevated attendee experience

Client Partnership & Cross-Functional Collaboration

• Set the collaborative framework between Meeting & Events and Account Services
• Shape new business positioning, pricingmodelsand solution frameworks
• Build long-term executive-level client relationships
• Oversee workload and resource planning

Organizational Capability

• Establish SOPs,templatesand operational systems for departmental consistency
• Identify learning opportunities (webinars, professional associations, industry events) to build organizational capability
• Manage and develop structural growth pathways for Coordinators, Managers, and Directors

What You’ll Have

• Proven experience leading complex, high-risk programs with multiple stakeholders and competing priorities
• Demonstrated success in vendor negotiations and shaping enterprise-level sourcing strategies
• Deep understanding of compliance-driven environments, with the ability to navigate regulatory requirements confidently
• Extensive experience engaging with executive-level clients and stakeholders
• Strong financial and commercial acumen, with the ability to connect strategy to business impact
• Polished executive presence with the ability to build trust and influence at senior levels
• Exceptional communication and negotiation skills, particularly in high-stakes settings
• Ability to translate business objectives into scalable, operational strategies that drive results

What We Offer

• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability
• Benefits100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• On-site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work
• Availability of cell-phone stipends, based on business need
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Office locations in Upper Saddle River NJ (HQ), Red Bank NJ, and San Diego CA
• Salary range: $115,000–$125,000 annually.Note: Actual salary will depend on background and experience.

M/F/D/V

Please note, we will only respond to candidates we deem qualified