Data Center Vendor Operations Specialist

Oracle Corporation; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Oracle Corporation in Nashville, TN is seeking a Procurement Operations Coordinator to independently manage PRs, POs, and invoices for data center services, coordinating with AP, Procurement, Finance, and vendors to ensure timely processing and accurate records.

You will maintain logs, resolve invoice holds, and support onboarding and onboarding-related admin across a centralized shared-services model, driving consistency and audit readiness.

Qualifications

• 3+ years of experience in vendor operations, procurement operations, accounts payable support, facilities operations, data center operations support, or another controlled, high-availability environment.
• Demonstrated experience managing PR, PO, receipt, invoice, and exception-resolution workflows in an ERP or procurement system.
• Experience coordinating suppliers, internal requestors, Finance/Accounts Payable, and Procurement across multiple stakeholders and competing priorities.
• Strong command of administrative controls, documentation quality, workflow tracking, spreadsheet analysis, and written business communication.
• Ability to interpret purchase documentation, service confirmation, invoices, and operational records; attention to detail sufficient to identify discrepancies and incomplete information.
• Ability to work effectively in a centralized, high-volume shared-services model, manage confidential supplier and financial information, and follow established control procedures.

Responsibilities

• Own intake, triage, and end-to-end administrative coordination for PR and PO requests supporting contracted data center services, materials, projects, maintenance, and operational needs.
• Review requisition packages for required business justification, correct cost center/project and account coding, approved supplier, statement of work or quote, rate card alignment, deliverables, receipt requirements, and required approvals before submission.
• Create, submit, track PRs and POs in the applicable Oracle procurement/ERP tools in accordance with policy, delegated authority, and service-level targets.
• Maintain a PR/PO control log that identifies aging, approval bottlenecks, change orders, duplicate-request risk, remaining balances, expired POs, and actions required to protect service continuity.
• Serve as the first operational point of contact for invoice exceptions, including PO/invoice mismatches, missing receipts, price or quantity variances, tax or supplier-data issues, duplicate invoices, incorrect coding, and blocked payment status.
• Coordinate three-way-match support by obtaining receipt evidence, service completion confirmation, invoice backup, and corrections from suppliers and internal requestors; document resolution and route only policy-required exceptions for approval.
• Partner with Accounts Payable, Procurement, Finance, and vendors to resolve invoice holds and prevent recurring root causes. Escalate payment-risk, service-disruption, control, or suspected-fraud concerns immediately through defined channels.

Skills

Vendor operations

PR/PO processing

ERP systems

Data center operations

AP support

Documentation controls

Cross-functional teamwork

Education

Bachelor's degree

Tools

Oracle Fusion

Procurement portal

CMMS

Job description

Oracle Corporation in Nashville, TN is seeking a Procurement Operations Coordinator to independently manage PRs, POs, and invoices for data center services, coordinating with AP, Procurement, Finance, and vendors to ensure timely processing and accurate records.

You will maintain logs, resolve invoice holds, and support onboarding and onboarding-related admin across a centralized shared-services model, driving consistency and audit readiness.