Data Center Vendor & Contracts Specialist

Salute Inc.; Montgomery (AL); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

8 company-paid holidays

2 floating holidays

PTO

Medical/Dental/Vision

401(k) with vesting and company match

HSA

Gym discounts

Legal services

Home & Auto insurance

Pet insurance

Job summary

Salute Inc. in Montgomery, AL is seeking a Vendor Specialist to manage relationships with hyperscale clients and suppliers, ensuring contract governance and value. This on-site role focuses on vendor oversight, onboarding, KPI tracking, and finance coordination.

The position reports to the Director of Vendor Management with a dotted line to the Data Center Critical Facilities Manager of Engineering. A Bachelor’s degree and at least four years of vendor management experience are required, along

Qualifications

• Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study.
• Minimum of four years of related work experience in vendor or contract management.
• Advanced knowledge of Microsoft Excel and general MS Office applications.
• Familiarity with strategic sourcing processes.
• Certified CPCM certification (preferred).

Responsibilities

• Ensure contract requests align with company guidelines, track with operations department needs, and maintain good financial judgement.
• Develop and maintain a comprehensive database of vendor information, including contact details, services offered, and performance records.
• Track and report on purchase orders and vendor invoicing activity as part of vendor management processes.
• Coordinate with Finance on prebilling confirmation or related inquiries where applicable.
• Be the subject matter expert for all department contracts, including the administration of a contract repository and expiration tracker.
• Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias.
• Coordinate with Compliance and Legal on requested changes to standard contract language, ensuring documentation and version control are maintained.
• Maintain an agreed upon cadence with the Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance.
• Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents.
• Be the central resource for the site team on contract procedures, concepts, policies, and changes to the same as it relates to vendor management.
• Collaborate with vendor management leadership to execute, renew, and terminate vendor contracts as needed by internal stakeholders in accordance with internal policies.
• Completes administrative tasks including, but not limited to, financial metrics, reporting, reconciliations, audits, and regulatory compliance.
• Facilitate communication between vendors and internal departments to address and resolve any issues or concerns.
• Must have excellent communication skills (verbal/written), organization, and strong customer service. Good grammar, content creation skills, and the ability to take accurate notes and translate them into action(s) as required.
• Must be capable of handling multiple simultaneous tasks under pressure while maintaining strong customer service and professionalism. Ability to maintain composure and calm demeanor under pressure.
• Exceptional accuracy and attention to detail.
• Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations.
• Solid work ethic and integrity, able to work effectively and be self-directed.
• Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers.

Skills

Vendor management

Contract management

Negotiation

Budgeting and forecasting

MS Excel

Communication

Analytical thinking

Education

Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study

Certified CPCM certification

Tools

MS Excel

MS Outlook

Contract management software

Job description

Salute Inc. in Montgomery, AL is seeking a Vendor Specialist to manage relationships with hyperscale clients and suppliers, ensuring contract governance and value. This on-site role focuses on vendor oversight, onboarding, KPI tracking, and finance coordination.

The position reports to the Director of Vendor Management with a dotted line to the Data Center Critical Facilities Manager of Engineering. A Bachelor’s degree and at least four years of vendor management experience are required, along