Data Center Project Coordinator

Smartlink LLC; United States; Remote; USD 34,000 - 48,000; Full time

Job summary

Smartlink is seeking a Data Center Project Coordinator to direct project activities within a defined scope, remotely. You will create Purchase Orders and Sales Orders, manage documents, and coordinate project administration under the Data Center Manager's guidance.

The role requires coordinating with teams, tracking orders, maintaining billing processes, and resolving discrepancies. A two-year degree or equivalent experience is preferred, with strong Excel and MS Office skills.

Qualifications

• Associate's degree (AA) or equivalent from two-year college or technical school; or 1-2 years in a technical field preferred.
• Demonstrated skills in database management and record keeping.
• Proficient in MS Office Word, Outlook, with an emphasis on Excel.
• Strong problem-solving, analytical, and numeracy skills.
• Effective time management and organizational skills.

Responsibilities

• Assist managers with drafting and issuing project proposals, budgets, cash flow forecasts, and preliminary schedules.
• Track receipt and expiration of client purchase orders; report outstanding items.
• Maintain vendor files and documentation per policies.
• Document and maintain billing procedures for each client account.
• Research and resolve Accounts Receivable discrepancies.
• Keep managers informed of project progress and issues.
• Coordinate project administration and communication within scope.
• Share ideas for process improvements.

Skills

Database management

Record keeping

Time management

Education

AA or equivalent

Tools

MS Office

Excel

Outlook

Job description

Job Title: Data Center Project Coordinator

Reports To: Director of Delivery

Department: Network Development

FLSA Status: Non-Exempt

Salary: $25/hour-$35/hour

Location: Remote

Why Smartlink?

At Smartlink, we believe exceptional people create exceptional results. Guided by our core values,Creating Customer Fanatics, Innovate and Create, One Team, We Are All In, and Safety Leads to Success, we foster a culture where driven, ambitious individuals are empowered to make an impact, grow their careers, and help drive our success.

We are a fast-paced, high-performance organization where accountability, teamwork, and innovation are expected and rewarded. This is not a traditional 40-hour workweek environment. Success often requires flexibility, dedication, and a willingness to go above and beyond to deliver for our customers and teammates.

In return, you'll be surrounded by talented professionals who challenge and support one another, with opportunities for career growth, skill development, and meaningful contributions that make a real difference.

If you're competitive, motivated by achievement, and ready to be All In, Smartlink offers more than a job. It offers the opportunity to build an exceptional career while helping shape the future of our industry. If you're ready to be All In, we invite you to join us and help shape the future of Smartlink.

Job Summary:

The Project Coordinator (PC) is responsible for directing and organizing project activities within a designated geographic area or specific scope of work under the guidance of the Data Center Manager. The PC is tasked with creating Purchase Orders and Sales Orders, maintaining document control, managing databases, and coordinating project administration and communication.

Essential Duties and Responsibilities:

• Assist managers with drafting and issuing project proposals, budgets, cash flow forecasts, and preliminary schedules.
• Track the receipt and expiration of all client purchase orders and proactively report outstanding items to the appropriate manager.
• Maintain complete, accurate vendor files and documentation in accordance with company policies and best practices.
• Document, implement, and maintain billing procedures for each client account.
• Research, identify, and resolve Accounts Receivable (A/R) discrepancies.
• Communicate outstanding client purchase orders to Manager's as needed.
• Track and manage contemplated change notices and change orders within the project database.
• Keep managers and team members informed of project progress and any issues that may affect client relationships.
• Share ideas for improving company processes and contribute to organizational knowledge related to process design, modeling, execution, monitoring, and optimization.
• Other duties as assigned.

Qualifications and Requirements:

• Associate's degree (AA) or equivalent from two-year College or technical school; or 1-2 years in a technical field preferred; or equivalent combination of education and experience.
• Demonstrated skills in database management and record keeping. Proficient in MS Office Word, Outlook, with an emphasis on Excel).
• Strong problem-solving ability, analytical, and numeracy skills.
• Effective time management, organizational, and prioritization skills.
• Strong written and verbal communication.
• Demonstrated ability to prioritize, commitment to tight deadlines, and problem resolution skills.
• Excellent judgment and decision-making skills.
• Evidence of the practice of a high level of confidentiality.
• Ability to adapt to a changing environment.
• An interest in telecommunications is preferred.

Physical Demands and Work Environment:

• Sedentary work (i.e., sitting for long periods of time).
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force.
• Subject to inside environmental conditions.
• Minimal travel less than 5% for this position as needed to perform job responsibilities.

EQUAL OPPORTUNITY EMPLOYER