Data and File Maintenance Coordinator

Uloop Inc.; Miami (FL); On-site; USD 30,000 - 50,000; Full time

Job summary

Uloop Inc. in Miami is seeking an organized and detail-oriented individual for an entry-level position that focuses on data management and administrative tasks. The role involves maintaining client files, entering data into the Ad Valorem database, and collaborating with attorneys and analysts.

A high school diploma is essential along with proficiency in Microsoft Office. The ideal candidate will thrive in a fast-paced environment and be willing to learn.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office products.

Responsibilities

• Enter and update data in the internal Ad Valorem database.
• Organize and maintain client files.
• Scan documents and index in the filing system.
• Respond to data retrieval requests from staff.
• Assist with administrative tasks as needed.

Skills

Organizational skills

Attention to detail

Microsoft Office (Excel, Word)

Initiative

Education

High school diploma or equivalent

Tools

Ad Valorem database (VAMS)

Job description

Responsibilities

This entry-level role is ideal for someone organized, accurate, and eager to learn.

• Enter and update data accurately into the internal Ad Valorem database (VAMS).
• Organize, update, and maintain paper and electronic client files.
• Scan physical documents and accurately index them in the digital filing system.
• Respond to document or data retrieval requests from attorneys and other staff in a timely and efficient manner.
• Assist with general administrative tasks as needed.
• Assist attorneys and Real Estate Analysts to prepare packages for hearings.
• Handle sensitive documents and data with discretion and in compliance with confidentiality policies.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail, organizational skills, and accuracy.
• Ability to work independently and take initiative in a support role.
• Must have a strong working knowledge of Microsoft Office products (Excel, Word, etc.) and advanced computer proficiency.
• Ability to work on-site, 37.5 hours per week.
• Ability to work overtime and weekends if needed.
• Ability to work in a fast-paced team environment while maintaining a professional demeanor.
• Previous experience working in a law office or with legal documentation is preferred.
• Ability to prioritize and manage multiple tasks efficiently.
• Willingness to take on new tasks.