Daily Substitute Clerk

Abby Kelley Foster School; Worcester (MA); On-site; USD 120 - 180; Part time

Job summary

Abby Kelley Foster Charter Public School seeks dependable Daily Substitute Clerk to provide front office coverage on an as-needed basis in Worcester, MA. The role supports attendance, data entry, mail distribution, and clerical tasks while maintaining confidentiality.

Ideal candidates have a high school diploma (AA preferred), strong organization, and proficiency with Microsoft Office. Bilingual skills in Portuguese or Spanish are encouraged to apply.

Qualifications

• High school diploma or equivalent required; Associate’s Degree preferred.
• Previous experience in an administrative role, preferably in education.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office and student information systems.
• Ability to handle confidential information with discretion.
• Bilingual candidates encouraged; Portuguese or Spanish preferred.

Responsibilities

• Greet visitors and provide front office assistance.
• Answer and direct telephone calls; respond to routine questions.
• Support attendance and data entry; manage mail and deliveries.
• Distribute communications and perform general clerical tasks.
• Provide support to administrators and staff as needed.
• Maintain a welcoming, organized office environment.
• Follow school policies and confidentiality requirements.

Skills

Microsoft Office

Data entry

Customer service

Communication

Discretion

Education

High school diploma

Associate’s Degree

Tools

Student information systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Daily Substitute Clerk

Temp Part-Time Worcester, MA, US

Salary: $120.00 Annually

Job Title: Daily Substitute Clerk

Location: TBD Based on Assignment (ES, MS or HS)

Reports To: Building Administrator Based on assignment

Job Description

Abby Kelley Foster Charter Public School is seeking dependable and professional Daily Substitute Clerks to provide front office coverage on an as-needed basis.

The Daily Substitute Clerk provides temporary clerical and administrative support to the school office when regular clerical staff are absent. The Substitute Clerk helps ensure the office remains organized, welcoming, and responsive to the needs of students, staff, families, and visitors.

The Substitute Clerk is responsible for greeting and assisting visitors, answering and directing telephone calls, supporting routine student attendance and data entry, receiving and distributing mail, completing general clerical tasks, and providing support to school staff as needed. The position requires professionalism, confidentiality, flexibility, sound judgment, and the ability to follow established school procedures while working independently and as part of a team.

The Substitute Clerk will model the mission and character virtues of Abby Kelley Foster Charter Public School and contribute to an inclusive, respectful, and welcoming school environment where staff and students of all racial, cultural, religious, class, and/or gender backgrounds are welcome and celebrated..

Key Responsibilities

Greet and assist students, staff, families, and visitors in a professional and welcoming manner, while following established school visitor and safety procedures.

Answer and direct telephone calls and respond to routine questions.

Direct visitors and inquiries to the appropriate staff member.

Maintain strict confidentiality of student, staff, and school information.

Assist with student arrival, dismissal, early dismissals, and other front office procedures.

Process student attendance and routine data entry as directed.

Receive, sort, and distribute incoming mail and deliveries.

Distribute school-wide communications as directed.

Perform basic clerical tasks such as copying, filing, preparing materials, and organizing documents.

Provide clerical support to administrators and school staff as needed.

Maintain an organized and welcoming office environment.

Follow established school policies, procedures, work instructions, emergency protocols, and confidentiality requirements.

Exercise appropriate judgment and seek assistance from a building administrator or other designated staff member when needed.

Perform other related duties as assigned.

Qualifications

High school diploma or equivalent required; Associate’s Degree or higher in Administration, Education, or a related field preferred.

Previous experience working in an administrative role, preferably within an educational setting.

Strong organizational skills and attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with student information systems.

Ability to handle confidential and sensitive information with discretion.

Strong communication skills, both written and verbal.

Ability to multitask, prioritize responsibilities, and meet deadlines.

Strong interpersonal skills and the ability to work collaboratively with diverse groups, including administrators, teachers, parents, and students.

Ability to adapt in a fast-paced environment and take initiative to resolve issues.

Bilingual candidates are encouraged to apply; Portuguese or Spanish language skills are preferred.

Additional Requirements

Background check and fingerprinting as required by Massachusetts state regulations.

Ability to work independently and as part of a team.

Completion of any required training or certifications as mandated by the district.

Applicants who are hired for this position and are found to have provided falsified or inaccurate information during the application process are subject to disciplinary action, up to and including termination of employment.

Compensation and Benefits

Daily, as-needed position with no guaranteed hours.

Schedule is based on the operational needs of the school.

Substitute employees are not eligible for the benefits provided to regular full-time or part-time employees.

Abby Kelley Foster Public Charter School Mission

Abby Kelley Foster Public Charter School is an affirmative action employer, ensuring that its programs and facilities are accessible to the public. We do not discriminate on the basis of age, race, gender, religion, disability, gender identity, sex, pregnancy or pregnancy-related medical conditions, national origin, homelessness, marital status, sexual orientation, or any other status or class protected by state or federal law.

The mission of the Abby Kelley Foster Charter Public School is to assist families in their role as primary educators of their students by providing a liberal arts education representative of diverse works and global perspectives and aimed at academic excellence, musical competence, and character formation.