Clinical Support Assistant - Bone Marrow Transplant

Stony Brook Medicine; Stony Brook (NY); On-site; USD 56,000 - 67,000; Full time

Job summary

Stony Brook Medicine is seeking a TH Staff Assistant II to provide administrative and executive support within the Bone Marrow Transplant department in Stony Brook, NY. You will interface with management at multiple levels and help coordinate patient care, scheduling, and documentation.

The role requires an associate degree and at least one year of medical office experience, with proficiency in Microsoft Office and HIPAA compliance.

Qualifications

• Associate degree and at least 1 year of medical office setting experience.
• Verification of degree (e.g., diploma or official transcript) is required for this role.
• Professional phone skills. Ability to prioritize and work independently.
• Computer proficiency with Microsoft applications.

Responsibilities

• Obtain insurance authorizations for office procedures and imaging and referals as needed.
• Assist MDs, PAs and NPs in obtaining and scheduling consultations with other hospital services.
• Proficient with hospital systems and Microsoft applications (Cerner PowerChart, Eclipsys, Patient Keeper, Excel).
• Complete special projects as assigned.
• Performs administrative support duties for assigned MDs, PAs and NPs.
• Answers telephone calls and distributes messages promptly.
• Adheres to HIPAA standards for patient confidentiality.

Skills

Communication

Organization

Phone skills

Microsoft Office

Healthcare office experience

Education

Associate degree

Tools

Cerner PowerChart

Eclipsys

Patient Keeper

Excel

Job description

Position Summary

At Stony Brook Medicine, a TH Staff Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of a TH Staff Assistant II may include but are not limited to the following:

• Obtaining insurance authorizations for office procedures and imaging testing (MRI, PET/CT CT scans etc.) and other special patient needs. May also be required to obtain referrals as needed.
• Assists MD's, PA's and NP's in obtaining and scheduling consultations with other hospital services.
• Will become proficient with all necessary computer applications required in job performance i.e. Cerner power chart, Eclipsys, Patient Keeper, Excel etc.
• Complete special projects as assigned.
• Performs administrative support duties for assigned MD's, PA's and NP's.
• Answers telephone calls and distributes messages in a timely manner.
• Adheres to HIPPA standards in keeping patient's confidentiality and personal information.

Qualifications

Required Qualifications: Associate degree and at least 1 year of medical office setting experience.

Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Professional phone skills. Ability to prioritize and work independently. Computer proficiency with Microsoft applications.

Preferred Qualifications

Experience with insurance authorizations for medical procedures.

Special Notes

Resume/CV should be included with the online application.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare — a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [e-mail]. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Job Field

Administrative & Professional (non-Clinical)

Primary Location

US-NY-Stony Brook

Department/Hiring Area

Bone Marrow Transplant

Schedule

Full-time

Posting Start Date

Sep 30, 2026

Posting End Date

Dec 29, 2026, 11:59:00 PM

Salary

$55,710 - $66,999 / Total

Salary Grade

SL1