CYS Administrative Assistant 1

Delco Pa; Garrettford (PA); On-site; USD 36,000 - 42,000; Full time

Job summary

Delaware County Department of Human Services in Drexel Hill seeks an Administrative Assistant 1 to provide secretarial and clerical support for agency administrators. You will manage calendars, prepare meeting materials, and assist with official correspondence, ensuring efficient daily operations.

The role requires a four-year college degree or equivalent experience and PA residency. You will handle communications, travel coordination, data collection, and onboarding, contributing to child

Qualifications

• Graduation from a four-year college or university, or equivalent experience.
• Pennsylvania residency required.
• If education is claimed, attach college transcripts; unofficial transcripts acceptable.
• Must be able to perform essential job functions.

Responsibilities

• Maintain the Agency Administrator’s calendar, prepare materials for meetings, and assist with official correspondence.
• Establish and maintain cooperative relationships; answer, screen, and respond to phone calls; sort and distribute mail.
• Process check requests, purchase requisitions, invoices; track travel requests; coordinate data collection and renewals for compliance and planning.
• Help new employees learn agency policies and office procedures and how to use office equipment.
• Assist with proofreading, typing, filing, and handling case materials including records, forms, correspondence, and court summaries.

Skills

Executive assistance

Communications management

Administrative processes

Clerical support

Education

Bachelor's degree or equivalent

Job description

Are you looking for a rewarding career in Human Services dedicated to improving the lives of others? Delaware County Department of Human Services, Office of Children and Youth Services has an immediate openings for an Administrative Assistant 1. This staff position in our Drexel Hill Office performs a variety of secretarial, administrative, and clerical work to help ensure the efficiency, effectiveness, and collaboration our agency needs to provide for the immediate safety and protection of children and their families.

Delaware County offers a supportive work environment, an excellent benefit package, and opportunities for career advancement. We are currently seeking motivated and compassionate individuals to join our team.

This position provides secretarial support for agency administrators, assists with office management, and serves as a back-up supervisor for the clerical unit. Success in this role relies on good judgment; confidentiality; problem solving, organization, interpersonal, clerical, supervisory, and computer skills; effective prioritization; and dependability in time and performance. As an Administrative Assistant 1, you will perform the following duties:

• Executive Assistance: Maintain the Agency Administrator’s calendar, prepare materials and arrangements for meetings and conferences, and assist with official correspondence.
• Communications Management: Establish and maintain cooperative working relationships with other departments and committees; answer, screen, and appropriately respond to or rout phone calls; sort and distribute incoming mail.
• Administrative Processes: Process check requests, purchase requisitions, and invoices; track travel requests; and coordinate data collection and annual renewals for compliance, planning, and other requirements.
• Workflow Training: Help new employees learn agency and office policies, procedures, and organization, as well as how to use both standard and specialized office equipment.
• Clerical Support: Assist with clerical procedures by proofreading, typing, and filing documents and other case materials including case records, forms, correspondence, and court summaries.

Position Requirements

Such training as may have been gained through graduation from a four year college or university; or any equivalent combination of experience and training.

• This position requires Pennsylvania residency.
• Do not submit resumes, cover letters, and similar documents. These documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position or to determine your score. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Must be able to perform essential job functions.
  

Legal Requirements

This position falls under the provisions of the Child Protective Services Law.

• Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.